IT Project & Capital Program Coordinator Newark, NJHybrid

Newark, DE - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

IT Project & Capital Program Coordinator

Newark NJ/Hybrid

5 months

The role supports effective capital delivery through planning scheduling follow-up documentation and cross-functional coordination while also assisting with organization-wide technology initiatives and alignment of IT requirements that support both project delivery and day-to-day operations.

Key Responsibilities

Capital & Police Project Coordination

Support planning coordination scheduling and milestone tracking for Capital Department and Police-driven capital projects
Track actions risks issues assumptions and dependencies; support structured follow-up to ensure timely resolution
Assist with preparation and maintenance of project documentation schedules status reports dashboards and meeting materials
Coordinate with internal departments Police stakeholders external partners consultants and vendors

IT & Strategic Initiatives Coordination

Provide coordination and follow-up support for strategic organization-wide IT and innovation initiatives including multi-department programs and major readiness efforts (e.g. FIFA World Cup 2026)
Support alignment between capital delivery schedules operational requirements and IT/technology milestones
Coordinate dependencies across infrastructure communication systems applications data cybersecurity and operational technology workstreams

IT Scope Definition & Technical Documentation

Support development and maintenance of IT scope documentation including high-level solution descriptions system inventories and technical dependency mappings
Assist with documenting functional and non-functional requirements including availability performance security data and reporting requirements
Coordinate creation and maintenance of technical artefacts such as requirement traceability matrices interface inventories integration diagrams and environment overviews
Support change control processes related to IT scope ensuring impacts to cost schedule risk and operations are documented and communicated

IT & Business Requirements Alignment

Work with various internal and extermal stakeholders to elicit document and validate business and operational IT requirements
Translate business needs into structured requirement documentation suitable for IT planning estimation and implementation
Coordinate reviews and approvals of IT requirements scope and deliverables with internal IT teams and external vendors

Data Governance & Technology Integration Support

Support documentation and coordination related to data governance including data flows data ownership data standards system integration and reporting requirements
Assist with ensuring technology solutions align with enterprise architecture cybersecurity privacy and data governance frameworks
Support coordination of testing readiness and operational handover activities related to IT-enabled solutions

General & Program Support

Provide supplementary coordination capacity to complement existing internal resources and contractors
Support consistent communication documentation control version management and audit-ready records
Perform other related project coordination and strategic initiative support duties as required

Required Qualifications & Experience

Demonstrated experience supporting IT-enabled projects capital programs or large-scale public-sector initiatives
Proven ability to understand and document complex technology environments including infrastructure systems (e.g. servers networks cloud platforms) communication systems (e.g. voice radio data and networked communications) and passenger-facing or public-facing technologies (e.g. digital signage information displays access control ticketing or customer information systems)
Experience reviewing and interpreting system architectures interface diagrams data flows and technical specifications to support planning coordination and dependency management
Experience coordinating between business units IT teams and external vendors to align system requirements scope and deliverables
Demonstrated experience producing and maintaining structured project and IT documentation including requirements dependency mappings and integration documentation
Strong analytical organizational and follow-up skills with the ability to manage multiple priorities in complex multi-stakeholder environments

Preferred Qualifications

Experience supporting Police public safety transportation or government organizations
Familiarity with enterprise IT environments system integration approaches and data governance concepts
Experience supporting digital transformation innovation initiatives or major event readiness programs
Knowledge of project management and delivery methodologies (e.g. PMBOK Agile hybrid environments)

Reporting & Working Relationships

Reports to the Head of Innovation
Works closely with Capital Department teams Police stakeholders IT teams consultants and external partners

Required Experience:

IT Project & Capital Program CoordinatorNewark NJ/Hybrid5 monthsThe role supports effective capital delivery through planning scheduling follow-up documentation and cross-functional coordination while also assisting with organization-wide technology initiatives and alignment of IT requirements that ...