College Administrator

Nottingham - UK

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

We are looking for an experienced and reliable College Administrator for our Catch22 College Nottingham site. As a College Administrator you will be providing day-to-day administrative support ensuring an effective and professional service in our College provision.

As the Colleges administrator you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.

As College Administrator your main accountabilities will be:

Supporting with the day-to-day running of the centre answering phones (taking accurate messages or referring callers) managing the post systems ordering and replenishing refreshment and stationary
Overseeing attendance monitoring calling students writing letters inputting on to online registers
Supporting the team with any administrative related tasks such as booking meetings arranging refreshments for meetings writing letters shredding photocopying etc
Completing learner bursary spreadsheet and send to finance in line with deadlines
Facilitating communications between Head Office the wider Directorate and the Programme in order to ensure effective support for the network.
Using the purchasing system to raise purchase orders requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers finance and accounts payable.
Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service
Complying with Health and Safety policies and procedures.
Acting as a First Aider and Fire Warden in the Centre
Acting as an Exams Administrator to the Centres Awarding body enrol students onto relevant courses and apply for certification on completion.

For a more detailed job description please click here.

Qualifications :

Essential Qualifications

Level 2 or equivalent in English and Maths

Desirable Qualifications

Business Administration qualification

Essential Experience

Proven experience of working in an Administrative capacity
Excellent knowledge of Microsoft office including Word Excel and Powerpoint
Proven ability to communicate effectively at all levels and build sound relationships
Knowledge of finance invoicing and administrative systems
Experience of data entry onto databases
Able to draft own correspondence and proofread
Able to develop administration & finance procedures

Desirable Experience

Experience working within a school college or other educational settings
Experience working in a setting with vulnerable/ challenging young people

Essential skills and abilities

Ability to build and develop good working relationships at all levels internally and with outside organisations
Ability to operate in a fast-paced challenging and diverse environment

For a more detailed person specification please click here

Additional Information :

Contract: Permanent Term-time only

Hours: Part-time (25 hours per week)

Monday - Friday 08:30 - 14:00

Salary: 25500 (15718.00 pro rata)

This role is subject to an enhanced DBS check

See the benefits of working for Catch22 here.

Unless otherwise stated interviews will be arranged as suitable candidates are identified so early application is strongly advised.

At Catch22 we value equality diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day working to deliver our vision to build a strong society where everyone has good people around them a purpose and a good place to live.

Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked.

Please note we will conduct an online search as part of our due dilligence checks for successful candidate(s). This will involve a search of all publicly available information online and in social media.

Catch22s Commitment to Ban the Box

Catch22 is proud to have Banned the Box. This means that we do not ask for candidates to disclose criminal convictions at the application stage. Instead we invite disclosures at interview stage and encourage them at the offer stage. Please see our statement of commitment on hiring people with convictions for more information.

Remote Work :

Employment Type :

Part-time