UNIV Accounting Fiscal Analyst III Business Servies

Medical University Of South Carolina

Job Location:

Charleston, SC - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

Under minimal supervision from the Engineering and Facilities Business Manager this position will perform various accounting and financial related responsibilities including charge-back billing to customers (from work orders shared services contracts etc.) enters journal entries (JEs) enters internal service delivery (ISDs) requests enters supplier invoice requests (SIRs) receive and deposits checks assists in employee reimbursements and performs other accounting and administrative duties for the Engineering and Facilities Group.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000011 Administration

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47588.00 - 67817.00 - 88047.000

Scheduled Weekly Hours

Work Shift

Job Description

Job Summary:

Under minimal supervision from the Engineering and Facilities (E&F) Budget Manager II this position will perform various complex accounting and financial related billing / charge back responsibilities related to university and MUHA customers for billing of work orders shared services service contracts projects etc. enter journal entries (JEs) enter internal service delivery (ISDs) requests assist in employee reimbursements serve as P-card Liaison for university p-card holders and performs other accounting and administrative duties for the E&F department.

Job Responsibilities:

35% - Billing: Serve as the daily contact for accounting and financial related responsibilities for complex charge back billing for the E&F department. Reviews a variety of inputs work orders shared service agreement projects internal billing requests etc. to calculate and bill amounts to customers in university MUHA and MUSC-P. Enters monthly journal entries and internal service delivery (ISDs) requests into OurDay charging customers using variety of cost center data. Investigates billing discrepancies and resolves issues. Performs other related various accounting and data entry tasks as requested or needed. Maintains monthly aging report tracking billings and performs follows up with customers who have not paid timely.

30% - CMMS Work Orders: Review AiM work order system monthly for work orders from E&Fs thirty-five (35) different shop/zones to identify all closed work orders ready for billing. Reviews each work order for completeness calculate itemized charges and bill amount appropriate to each customer for work order related changes to appropriate university MUHA and MUSC-P entities. Serves as back-up to Facilities Energy Management Manager calculates and provides utility billing information (electric water gas fuel) for this position to bill monthly for the large number of utility accounts E&F manages. Monitors work orders in AiM CMMS system for construction and renovation project specific work orders to help ensure timely billing and closure.

20% - Payments & P-Cards: Receive and process payments in the form of ISD for order related refunds and work performed for university MUHA and MUSC-P entities. Responsible for payments for cell phones business cards vehicle repairs and parking passes charging back to respective cost centers. Monitor and record payments under direction of Facilities Budget Manager II to ensure revenue is debited or credited to appropriate cost centers in respective Facilities budgets. Issue payment refunds in OurDay via JEs or ISDs for corrections or overpayment when needed. Processes employee and non-employee (candidate) expense reimbursements as needed. Serves as university P-Card liaison for university card holders.

10% - Communications: Communicate effectively with leadership employees and customers within the MUSC organization to optimize relationship with peer departments and colleagues. Responds to questions and concerns from customers about billings. This includes but not limited to keeping leadership in the loop about status of billing variances reimbursements and issues. Collaborate with MUSC and MUHA accounting department personnel as needed regarding financial procedures and processes. Prepare and provide leadership with billing reports and volumes. Seek efficiencies and enhancements to streamline processes where feasible.

5% - Other duties as assigned.

Additional Job Description

Minimum Requirements: A bachelors degree and four years professional experience in a related area such as accounting auditing finance or commercial lending. A job-related bachelors degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:

Job Description SummaryUnder minimal supervision from the Engineering and Facilities Business Manager this position will perform various accounting and financial related responsibilities including charge-back billing to customers (from work orders shared services contracts etc.) enters journal entri...