UFS-Hub Coordinator

Job Summary/Basic Function:

The UFS-Hub Coordinator supports administrative operations and internal coordination efforts including hiring and onboarding training communications and project management and collaboration across the UFS unit.

This position is not eligible for Visa Sponsorship.

Essential Functions:

• Lead and coordinate unit-level projects related to hiring onboarding offboarding and training development. Create and maintain supporting materials track progress and ensure deadlines are met.
• Act as a facilitator and lead trainer for select UFS trainings delivered via Zoom. Support and help lead activities for quarterly all-staff meetings.
• Support hiring processes including candidate coordination scheduling screening and communication in alignment with Human Resources timelines and procedures.
• Coordinate onboarding and offboarding activities assisting supervisors and ensuring required documentation access and systems setup are completed.
• Develop and manage UFS training efforts including logistics materials communications and post-session evaluations.
• Manage shared inboxes and intake channels routing and tracking requests to ensure timely resolution.
• Serve as the units P-Card holder. Complete purchases track expenses and reconcile transactions in compliance with university policies.
• Oversee technology and office operations. Maintain unitwide equipment trackers and support audits and inventory reviews.
• Prepare and process data for quarterly annual and audit-related reports. Document updates to improve future processes.
• Coordinate meetings calendars and logistics for trainings events and leadership activities.
• Provide general office management including space coordination suite organization and support for building operations.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and project-based duties as needed in support of UFS operations and priorities.
• Perform other duties as assigned.

Knowledge Skills Abilities:

• Excellent written and verbal communication skills.
• Ability to think analytically and critically.
• Experience planning and organizing projects.
• Strong written communication skills including proofreading and editing.
• Customer service experience.
• Ability to manage multiple tasks and meet tight deadlines.
• Strong written communication skills including proofreading and editing.

MinimumQualifications:

Bachelors Degree and 2 years of professional experience or equivalent relevant experience.

Preferred Qualifications:

• Experience leading or supporting training sessions.
• Proficiency in project tracking tools such as Smartsheet and Trello.
• Experience supporting hiring onboarding and offboarding processes.
• Proficiency in Google Workspace including calendar management (preferably Google Calendar).
• Familiarity with P-Card processes and reconciliation.

Salary and Benefits:

Salarystarting at $51000 annually and is commensurate with State University provides a best-in-classbenefits package including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Resume cover letter

About Us:

Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idahos Treasure Valley at Financial Services (UFS) is a unit within the Division of Finance and Operations. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.

UFSs value words are:
Adaptable: adjusts to change being flexible versatile and cooperative.
Continuous Improvement: intentional commitment to making things better every day.
Ethical: honesty and integrity guide personal and professional behavior and judgment.
Gets Things Done: prioritizes tasks demonstrates tenacity and achieves the end goal.
Problem Solver: demonstrates curiosity identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
Respect: demonstrates care concern and consideration for the perspective needs and feelings of others.
Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.