RISE Administrative Assistant

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Data Science Institute (DSI) is searching for an organized client-focused team member to support the Research Innovation and Scholarly Excellence (RISE) Initiative at the University of WisconsinMadison. This is a one-of-a-kind opportunity to help shape a new initiative led by DSIthe RISE-AI Collaboration HQthat is catalyzing research collaborations with real-world impact. The successful candidate will be part of a dynamic team supporting this campus-wide effort focused on the field of artificial intelligence. Similar efforts are in the works for other RISE focus areas (sustainability and health).

This position will organize and manage meetings and events; communicate with campus and external partners; and provide administrative support for RISE internal research funding competitions and other addition this position will provide administrative support for the Office of the Vice Chancellor for Research and Administration.

Applicants must be able to work in-person at the DSI office located in the new Morgridge Hall building on the UWMadison campus. This position offers remote work flexibility.

Key Job Responsibilities:

• 5% Provides on-site setup registration troubleshooting take down and cleanup for events

• 10% Updates websites

• 5% Provides administrative support for internal research funding competitions

• 25% Schedules logistics and secures resources for meetings conferences travel and work unit operations

• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• 10% Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• 25% Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• 10% Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department:

Data Science Institute

Compensation:

This position is being posted at two levels. The chosen title and hourly rate will be determined based on the applicants experience qualifications and skillset. Early career finalists that qualify for the Administrative Assistant II title can expect an annual base rate minimum starting at $24/hour. More advanced and experienced finalists will qualify for the Administrative Assistant III title with an expected annual base rate minimum starting at $28/hour. Base rates are negotiable.

Employees in this position will receive a benefits package that includes vacation holidays and paid time off. The position also comes with competitive insurance and saving accounts; and retirement benefits.

Salary Range (Annual): 16: $

Salary Range (Annual): 18: $

Required Qualifications:

To succeed in this role candidates must have previous experience and demonstrate the ability to execute in the following areas:

• Administering or managing projects tasks and deadlines using digital tools

• Solving problems both independently and collaboratively

• Communicating professionally with clients

Preferred Qualifications:

The following experiences and skills are highly valued and will enhance a candidates ability to succeed in this role:

• Administratively supporting a group or a team in a professional setting

• Managing event and meeting logistics such as registration catering venue reservations agendas presentations and other details ideally with some of this experience at UWMadison

• Coordinating calendars and scheduling meetings for multiple individuals

• Updating websites ideally using the WiscWeb platform / Wordpress

• Handling financial transactions for an organization or office

• Comfortable utilizing the following platforms: Workday Microsoft Word and Excel Adobe Acrobat Google Drive Box Zoom Microsoft Teams or similar virtual meeting platforms; experience with SurveyMonkey Apply and Adobe design software / Canva is a plus

• Prior experience within the University of Wisconsin System or a similar higher education institution is preferred

Education:

Minimum: Bachelors Degree

How to Apply:

Cover Letter
Resume

Please note there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience as it relates to the required and preferred qualifications referenced above. Cover letters will be used as a writing sample and determine which qualified applicants will advance in the recruiting process. Years of experience will help determine job profile II or III.

Applicants transitioning into a professional setting for the first time having the minimum qualifications and possessing some of the preferred qualifications will likely be considered early career. An applicant who has several years of direct experience within a professional or academic setting meets the required qualifications and possesses many of the preferred qualifications will be considered advanced.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

We will notify applicants that have been selected to participate further in the selection process. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Contact Information:

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.