Payroll Specialist

About Us

Affinity Truck Center is an established leader in new and used truck sales parts and service lease and rental and financing. We have built our reputation on the work of our dedicated and experienced staff. We believe that our people are a key driver of our success. We offer a competitive wage and benefits package a unique level of concern for our employees and a stimulating work environment. At Affinity Truck Center you can expect to be part of a team of people who care about their work their clients and each other.

Summary:

The Payroll Specialist is responsible for preparing processing and auditing payroll for all dealership locations. This role ensures accurate and timely payroll submissions supports compliance with federal and state laws coordinates with HR and department managers and serves as a key resource for payroll-related questions.

Job Responsibilities:

• Process semi-monthly payroll accurately and on time for all employees including regular hours overtime bonuses commissions sick/vacation time and adjustments.
• Review timecard submissions for completeness and accuracy; follow up with managers for missing punches or approvals.
• Prepare and reconcile payroll registers general ledger payroll accounts and payroll journal entries.
• Compile employee time production and payroll data from time sheets and other records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Maintain payroll records across all active employees and terminations.
• Build strong working relationships across departments to proactively resolve payroll-related issues ensure timely follow-through on outstanding items and keep managers informed of status updates concerns and resolutions.
• Verify compliance with federal state and local payroll wage and hour laws.
• Coordinate with HR regarding new hires terminations pay rate changes and benefit deductions.
• Process paperwork for new hires and enter employee information into the payroll system.
• Support audits and provide payroll documentation upon request.
• Maintain confidentiality of payroll and personnel information.
• Identify opportunities to improve payroll processes controls documentation and support payroll system updates.
• Provide excellent customer service to employees with payroll-related inquiries.
• Design evaluate and modify benefits policies to ensure that programs are current competitive and in compliance with legal requirements.
• Analyze compensation policies government regulations and prevailing wage rates to develop a competitive compensation plan.
• Fulfill all reporting requirements of all relevant government rules and regulations including the Employee Retirement Income Security Act (ERISA).
• Directly prepare and distribute written and verbal communication to inform employees of benefits compensation and personnel policies.
• Administer direct and review employee benefit programs including the integration of benefit programs.
• Prepare and maintain detailed job descriptions and classification systems and define job levels and families in partnership with other managers.
• Keep track of employees leave time such as vacation personal and sick leave.
• Keep abreast with federal state and local payroll wage and hour laws. Notify Owner/GM/Accounting/HR of all new and upcoming changes ensuring timely implementation and ongoing compliance with California Labor Code FLSA tax regulations and local ordinances.
• Ensure accurate calculation reporting and remittance of payroll taxes and deductions including federal state and local taxes garnishments benefits and voluntary deductions; reconcile payroll reports and resolve discrepancies promptly.
• Partner with managers and supervisors to ensure smooth and accurate payroll processing including providing guidance and support on timecard review and edits meal and rest period compliance missed or late punches overtime calculations and resolution of discrepancies in accordance with California labor laws and company policy.
• Performs other duties as assigned.

Qualifications:

• 23 years of payroll processing experience; dealership or multi-location experience preferred.
• Knowledge of California payroll laws and regulatory requirements.
• Strong analytical skills and high attention to detail.
• Experience with payroll systems (e.g. Paylocity or similar).
• Advanced proficiency in Microsoft Office (Word Excel Outlook)
• Ability to maintain confidentiality and work with sensitive information.
• Strong communication customer service and interpersonal skills with the ability to build trust and collaborate effectively with managers and staff.

Work Schedule and Travel: Due to the nature of our business and the duties of the position in particular the actual schedule you will be required to work will vary based upon many factors including but not limited to the business needs of our Company the schedules of our customers the season of the year etc. You may also need to travel out of State for meetings training conventions etc. You will be reimbursed for travel expenses in accordance with Affinity Truck Centers travel policy.

Physical Requirements: The physical requirements for this position include the following:

• Environment: Frequently works inside/outdoors in varying weather conditions and temperatures
• Environment: Occasional exposure to excessive loud noise
• Environment: Frequent Exposure to dust gas fumes chemicals etc.
• Lifting and carrying: Frequently lift and carry items weighing up to 20 pounds
• Bending twisting stooping reaching: Must be capable of frequent twisting and bending down to pick up items from lower shelves and reaching up for items stored at higher levels.
• Vision: Must have at least 20/40 acuity in each eye with or without correction.
• Hearing: Ability to perceive a forced whisper at a distance of 5 feet or less with or without hearing aids.
• Mobility: Ability to enter and exit the vehicle safely and efficiently.
• Service Dept. Personnel Mobility: Capability to climb into and out of trucks which may involve using steps or ladders.
• Dexterity in operating controls such as steering wheels pedals and gear shifts.
• Standing: Must be able to remain in a stationary position for a certain percentage of the workday such as 50% or more
• Walking: Regularly moving about on foot within the work area which may involve navigating through tight spaces or uneven surfaces.
• Hand Dexterity: Frequent use of hands and arms for grasping fine manipulation pushing and pulling reaching typing etc.
• Sitting: Frequent sitting while using a computer sitting at a desk attending meetings trainings seminars etc.

Mental Requirements: The mental requirements for this position include the following:

• Ability to learn new tasks effectively
• Service Dept. Personnel ability to learn new skills effectively such as negotiating and de-escalation skills
• Ability to take direction from others in a leadership and/or similar role
• Must have the capacity to follow and remember processes and procedures
• Must maintain focus on assigned tasks
• Ability to complete tasks independently without supervision
• Ability to communicate effectively with visitors customers and colleagues
• Ability to multi-task
• Ability to prioritize
• Ability to work alone
• Ability to work in groups
• Ability to assist customers in a friendly manner
• Ability to communicate with others in a professional and respectful manner
• Ability to problem solve
• Ability to analyze and resolve issues
• Ability to exercise discretion & confidentiality
• Ability to engage in ethical conduct and decision making
• Ability to adhere to all company guidelines policies and procedures
• Ability to take criticism in a constructive manner
• Ability to maintain focus over long periods while driving
• Capacity for quick decision-making in response to changing traffic conditions or emergencies

Privacy Data Notice: Affinity Truck Center collects information that is shared with third parties to build profiles and personalize your experience throughout your employment. To view the categories of personal information we collect and the purposes for which the information is used to exercise your rights under the California Consumer Privacy Act (CCPA) or to access Affinity Truck Center Privacy Policy disclosures at any time visit the company website @ or email the HR department @ We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.