HR Generalist

Dream Big. Go Beyond. Be Unstoppable.

About Us

Kyriba is a global fintech leader empowering CFOs and finance teams with cloud-based treasury payments and risk management solutions. We serve 3000 customers worldwide managing $15 trillion in payments annually and helping businesses optimize liquidity performance across the enterprise.

Were on a mission to become the most sought-after cloud technology company globally. We think big innovate relentlessly and challenge the status quo every day. If you are a problem-solver whos ready to push boundaries and achieve more than you thought possible-youll find an exceptional career within an extraordinary business.

About the role

We are seeking an HR Generalist to support day-to-day HR administration with a primary focus on Poland and secondary support for the United Kingdom. You will work closely with our regional HR team and global HR colleagues to deliver accurate timely HR admin and first-line support to managers and employees. This role reports to the Regional HR Manager.

If you are detail-oriented proactive and enjoy varied hands-on work in a fast-paced environment wed love to meet you.

• Contract type:Fixed-term employment (maternity leave cover)

• Duration:Until end of September 2027

• Location:Warsaw - hybrid

• Scope:Poland (primary) UK (secondary)

• Benefits: access to all benefits available to employees including Luxmed (with dental services) life insurance PPK Multisport lunch card pizza and sushi days and more.

Key responsibilities:

HR data administration

• Process joiners leavers and employee changes in Workday (e.g. personal details job changes work authorization records).

• Maintain accurate and complete employee files records and documentation.

• Keep employees data up-to-date in Workday and employee files.

Onboarding and offboarding coordination

• Conduct employee onboarding and offboarding including preparing and processing all necessary HR documentation.

• Cooperate with our immigration support provider to ensure employment compliance for foreigners.

• Track onboarding and offboarding checklists probation reminders and equipment return confirmations.

Document and contract management

• Prepare employment contracts contract addenda cooperation agreements and other employment-related documents using approved templates.

• Ensure timely signatures and proper filing.

Benefits administration

• Manage employee lists for benefits eligibility and enrollment.

• Coordinate with benefits providers as needed.

Payroll coordination/support

• Process variable pay for payroll for Poland (and the UK as needed).

• Closely cooperate with the Accounting Team on delivering the payroll process.

• Liaise with outsourced payroll provider.

(Payroll is processed by an external provider and payroll checks are performed by the Finance department; HR prepares input such as new hires job changes absences and terminations)

First-line HR support

• Provide support to employees in various HR-related topics and resolve any issues that may arise.

• Triage and respond to routine HR enquiries (policies processes benefits and leave questions employment confirmations) for Poland and the UK.

HR programs and continuous improvement

• Promote HR programs to create an efficient and empowered workplace.

• Drive continuous improvement of processes and automation by leveraging available tools and resources to enhance efficiency and effectiveness.

• Create an environment where diverse and motivated employees have the opportunity to perform develop their talent and skills and contribute to company success.

Team collaboration

• Work closely with the Regional HR Manager and Global HR team on HR tasks and projects.

Desired profile

Education

• Bachelors degree preferred (Human Resources Business or related field) or equivalent practical experience.

Experience

• 2-4 years of experience in HR administration HR coordination or a similar support role.

• Experience supporting Polish HR processes strongly preferred; experience with the UK is a plus.

• Exposure to working with outsourced payroll providers is an advantage.

• Experience using Workday is a plus.

Skills

• Strong attention to detail organization and follow-through.

• Comfortable working with HRIS systems and MS Office/Google Suite.

• Clear written and verbal communication; able to handle sensitive information confidentially.

• Ability to prioritize meet deadlines and manage multiple requests in a fast-paced environment.

• Proactive service-oriented mindset with willingness to learn and ask questions.

Languages

• Polish fluency required.

• English fluency required.

Our Values Guide Everything We Do

• Think Big & Constantly Innovate: We have the confidence to think big embrace change challenge the status quo and continuously evolve - incorporating new technologies and driving industry progress.

• Put our Customers Needs First: We are passionate about delivering the highest value for our customers and supporting them with end-to-end care throughout their journey with us.

• Act with Integrity: Integrity is at the heart of everything we do. We take personal responsibility for our actions own our decisions and honour each others contributions. We empower each other through honesty respect trust and transparency.

• Work as One Team: We are driven by our common goals and share in each others successes and failures learning and working together as a team where everyone can bring their best selves.

• Strive for Excellence while Having Fun: We enjoy tackling new challenges together and revel in continuous improvement as we deliver with ultimate professionalism the very best for our customers while exceeding our own expectations.

Kyriba offers a comprehensive compensation package including a range of health welfare and wellbeing benefits designed to support both your professional and personal life.

Kyriba believes that everyone has the ability to make an impact and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex race creed color gender religion marital status domestic partner status age national origin or ancestry physical or mental disability medical condition sexual orientation pregnancy military or veteran status citizenship and genetic information.

If you require a reasonable accommodation to complete any part of the application or interview process or to perform essential job functions please contact us at . Requests will be handled confidentially and in accordance with applicable local laws.