Onboarding and Recruiting Coordinator

About Us:

Ambience Healthcare is the leading AI platform for documentation coding and clinical workflow built to reduce administrative burden and protect revenue integrity at the point of care. Trusted by top health systems across North America Ambiences platform is live across outpatient emergency and inpatient settings supporting more than 100 specialties with real-time coding-aware documentation. The platform integrates directly with Epic Oracle Cerner athenahealth and other major EHRs. Founded in 2020 by Mike Ng and Nikhil Buduma Ambience is headquartered in San Francisco and backed by Oak HC/FT Andreessen Horowitz (a16z) OpenAI Startup Fund Kleiner Perkins and other leading investors.

Join us in the endeavor of accelerating the path to safe & useful clinical super intelligence by becoming part of our community of problem solvers technologists clinicians and innovators.

The Role:

Were looking for an exceptionally organized warm and high-ownership Onboarding & Recruiting Coordinator to shape the first impression every new hire and candidate has of this deeply operational and highly visible role youll run the end-to-end logistics that power our onboarding cohorts and onsite interview experience ensuring every detail is polished every presenter is prepared and every new hire feels welcomed and supported from day one.

Youll serve as the connective tissue across People Recruiting Onboarding and hiring teams keeping materials accurate programs running smoothly and communications crisp. This is a high-slope role ideal for someone who thrives in fast-moving environments loves building structure and is energized by hosting problem-solving and creating memorable experiences.

This role offers strong growth potential into People Operations Recruiting Programs or other operational paths as we scale.

(SF based 4-5 days a week onsite)

What Youll Do:

Support Recruiting Coordination

• Host onsite candidates and manage all interview-day logistics greetings rooms meals timing.

• Partner with recruiters to support scheduling and maintain speed-to-schedule expectations.

• Keep hiring processes interviewer materials and operational documentation up-to-date in Notion.

• Track improvements maintain templates and strengthen operational systems across Talent.

Run Seamless Onboarding Cohorts

• Own all onboarding logistics calendars sequencing timing presenter coordination room setups and live troubleshooting.

• Ensure materials are current presenters are aligned and sessions run smoothly end-to-end.

• Manage lunch logistics onsite support equipment setup and real-time operational needs.

• Upload session recordings maintain trackers and keep all prep workflows on schedule.

Maintain Accurate High-Quality Content

• Build and update the onboarding compilation deck before each cohort.

• Keep agendas org charts session materials and links accurate consistent and polished.

• Perform quality checks flag inconsistencies request revisions and coordinate backup presenters.

• Maintain onboarding documentation in Notion including templates checklists SOPs and tool instructions.

Create a Warm High-Touch Experience

• Send thoughtful welcome emails pre-reads and session materials to new hires.

• Coordinate cohort social events founder dinners and team gatherings.

• Prepare fun facts pre-reads and contextual information for presenters and leaders.

• Send post-program surveys and drive continuous improvement based on feedback.

Who You Are:

Meticulously Organized & Detail-Oriented

You thrive in structured systems catch inconsistencies instantly and take pride in polished materials.

Calm Flexible and Solutions-Oriented

You adapt quickly when plans shift problem-solve in real time and stay steady under pressure.

High Ownership with a Builder Mindset

You take initiative anticipate needs and follow through completely always raising the bar.

Systems Thinker

You build repeatable workflows document processes clearly and help others operate with confidence.

Warm Clear Communicator

You create welcoming experiences and partner with presenters leaders and candidates with professionalism and empathy.

Comfortable with Onsite Execution

You enjoy being physically present hosting setting up spaces and working hands-on to ensure program success.

Qualifications

• 03 years in coordination People Ops Recruiting HR or similar operational roles

• Excited to be onsite consistently for onboarding cohorts and candidate interviews

• Exceptional organizational skills and attention to detail

• Ability to remain calm resourceful and solutions-driven in dynamic environments

• Strong written and verbal communication abilities

• Proficiency or eagerness to become proficient in Notion

• Bonus: Experience with ATS platforms scheduling tools or HR/People Ops systems

Pay Transparency
We offer a base compensation range of approximately $ per year exclusive of equity. This intentionally broad range provides flexibility for candidates to tailor their cash and equity mix based on individual preferences. Our compensation philosophy prioritizes meaningful equity grants enabling team members to share directly in the impact they help create. If your expectations fall outside of this range we still encourage you to applyour approach to compensation considers a range of factors to ensure alignment with each candidates unique needs and preferences.

Being at Ambience:

• An opportunity to work with cutting edge AI technology on a product that dramatically improves the quality of life for healthcare providers and the quality of care they can provide to their patients

• Dedicated budget for personal development including access to world class mentors advisors and an in-house executive coach

• Work alongside a world-class diverse team that is deeply mission aligned

• Ownership over your success and the ability to significantly impact the growth of our company

• Competitive salary and equity compensation with benefits including health dental and vision coverage quarterly retreats unlimited PTO and a 401(k) plan

Ambience is committed to supporting every candidates ability to fully participate in our hiring process. If you need any accommodations during your application or interviews please reach out to our Recruiting team at . Well handle your request confidentially and work with you to ensure an accessible and equitable experience for all candidates.

Required Experience:

IC