Facilities Assistant
Share
Job Location:
Chicago, IL - USA
Monthly Salary:
$ 45000 - 59000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Summary
Assist with daily operations within the facilities department including the message center supplies and the conference center.
Duties and Responsibilities
- Provide clerical support to Facilities Management Director and Facilities Manager including filing reviewing and processing invoices and waivers preparing and distributing correspondence creating and maintaining various lists and schedules and assisting with reports;
- Assist other support departments including but not limited to the Supply Department Maintenance and Conference Center;
- Coordinate and monitor work requests received through Facilities Hotline and distribute to appropriate department personnel as well as external contacts; serving as primary liaison for certain vendors including shredding refrigerator glass door maintenance carpet cleaning janitorial movers installers and electricians. Follow up as necessary;
- Provide backup to other facility department personnel as appropriate;
- Become familiar with building operations and interface with building management staff as directed;
- Assist with departments customer service requests. Other related duties as assigned. Handle and direct all incoming firm calls answer Facilities Hotline calls;
- Answer all general directory customer inquiries;
- Relay messages for firm personnel through email and/or voicemail when appropriate;
- Process unidentified firm mail;
- Perform data entry of facilities requests into Sidleys and Property Managements Ticket Management system;
- Provide input to Facilities Manager relating to the department procedure and reference manual as needed;
- Process visitor office requests;
- Coordinate and assist with set-up of new hire workstations/offices;
Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Salary Range To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources). Education and/or Experience: Required: Preferred: Other Skills and Abilities: The following will also be required of the successful candidate: Sidley Austin LLP is an Equal Opportunity Employer. #LI-EC1Qualifications
Required Experience:
Junior IC
Key Skills
- Typing
- Customer Service
- Hospitality Experience
- Facilities Maintenance
- Facilities Management
- HVAC
- Cleaning Experience
- Office Experience
- OSHA
- Maintenance
- Custodial Experience
- Power Tools
About Company
Sidley is a global law firm, collaborating across disciplines and borders to help clients in more than 70 countries achieve business objectives.
