Executive Assistant Sr

Application close date:

At Blue Origin we envision millions of people living and working in space for the benefit of Earth. Were working to develop reusable safe and low-cost space vehicles and systems within a culture of safety collaboration and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

As part of a hardworking team of specialists you will participate in the administrative functions that keep various spaceflight systems running smooth! You will share in the teams impact on all aspects of customer service. We are seeking a proactive service-oriented individual with excellent administrative and customer service skills that can thrive in a fast-paced environment.

This role requires strong attention to detail organizational skills and the ability to work independently and communicate effectively.

This position will be approved for a remote work exception until our local workspace is online.

Responsibilities:

• Executive Support - Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities following up appropriately. Exercise sound judgment while maintaining a realistic balance among multiple priorities.
• Calendar Management - Manage the leaders calendar meticulously. Plan ahead carefully coordinate meetings and ensure the schedule remains current despite frequent changes. Book conference rooms as required across offices located in various time zones.
• Travel and Expense - Arrange travel plans for leadership in Navan detailed itineraries and meeting agendas. Process expense reports promptly and accurately using Concur. Business travel for this role may be required.
• Stakeholder Relations - Build strong relationships with vendor personnel. Demonstrate cultural awareness and time zone sensitivity in all communications.
• Reception and Visitor Management - Maintain a professional and welcoming demeanor when greeting guests. Manage visitor registration badge issuance and security protocols according to company standards. Verify all visitors while adhering to safety procedures.
• Offsites and Team Building Coordination Assist in the preparation of your teams itinerary travel and events from concept to completion.
• Work closely with the Admin Community for leadership cross-functional items.
• Coordinate and assist with new hire onboarding process.
• Print badges and tool chits for employees and contractors.
• Maintain office centers/kitchen supplies across campus.
• Project Management - Work independently on projects from conception to completion including office workspace setup conference room management procurement internal communications event organization and key customer meetings.
• Task Execution - Complete critical deliverables with precision and timeliness prioritizing multiple tasks with excellent attention to detail. Handle competing demands proactively in a fast-paced environment.
• Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capabilities. Execute responsibilities with high attention to detail and flawless precision especially under deadline pressure.

Qualifications:

• Strong work tenure: Minimum of 5 years of experience supporting senior level executives.
• Proficient in Microsoft Office (Outlook Word Excel and Power Point)
• Strong oral and written communication skills interpersonal skills and high customer service capabilities and delivery
• Administrative skills organizational skills and problem-solving skills. A bias for action.
• Emotional maturity; positive low-stress behavior in words and actions.
• Proven ability to handle confidential information with discretion.
• Ability to earn trust maintain positive and professional relationships and contribute to a culture of inclusion.
• Must be a U.S. citizen or national U.S. permanent resident (current Green Card holder) or lawfully admitted into the U.S. as a refugee or granted asylum.

Desired:

• Bachelors degree
• Aerospace environment experience.
• Technical or manufacturing environment experience.

Compensation Range for:

Other site ranges may differ

Culture Statement

Dont meet all desired requirements Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin we are dedicated to building an authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every desired qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national U.S. permanent resident (i.e. current Green Card holder) or lawfully admitted into the a refugee or granted asylum.

Background Check

• Required for all positions: Blues Standard Background Check

• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation

• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW) Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files Medical Certification (obtained before onboarding) Road Test Hours of Service Drug and Alcohol Testing (CDL drivers only) vehicle inspection requirements CDL requirements (if applicable) and hazardous materials transportation/shipping training.

• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential which includes pre-employment and random drug testing as well as DOT physical

Benefits

• Benefits include: Medical dental vision basic and supplemental life insurance paid parental leave short and long-term disability 401(k) with a company match of up to 5% and an Education Support Program.

• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours and up to 14 company-paid holidays.

• Dependent on role type and job level employees may be eligible for benefits and bonuses based on the companys intent to reward individual contributions and enable them to share in the companys results or other factors at the companys sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting retaining and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications performance and abilities. We support the establishment and maintenance of a workplace that fosters trust equality and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire promotion and other terms and conditions of employment regardless of their race color religion sex sexual orientation gender identity national origin/ethnicity age physical or mental disability genetic factors military/veteran status or any other status or characteristic protected by federal state and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal state and local laws including the Washington Fair Chance Act the California Fair Chance Act the Los Angeles Fair Chance in Hiring Ordinance and other applicable laws. For more information on Know Your Rights please see here.

Affirmative Action and Disability Accommodation

Applicants wishing to receive information on Blue Origins Affirmative Action Plans or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process please contact us at. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.

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