Office Manager, Equal Access
Share
Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Office Manager is a key individual contributor responsible for administrative support within the Office for Equal Access. The Office for Equal Access includes the work of the Equal Opportunity and Access Student Access and Title IX offices in the Division of Administration. Through these offices Equal Access leads Vanderbilts effort to assure the university is a community free from barriers to participation in its programs and activities. Equal Access responds to reports of discrimination harassment and retaliation as well as providing accommodations necessary to assure access for community members.
This position supports smooth operation of both the physical space and the teams in one of two Office for Equal Access locations. The Office Manager engages with visitors to the office and with Vanderbilt students faculty staff and external constituents who connect with the office virtually or by addition the Office Manager formats proofreads and redacts reports agreements and correspondence for the Equal Access Office Manager reports to the Director of Administration.
Duties and Responsibilities
Provide administrative support including answering telephones assisting visitors and triaging administrative issues.
Schedule meetings across multiple calendars to assure timely completion of core office functions.
Coordinate logistical arrangements for meetings including space reservations catering (if required) audio/visual needs and equipment set up. Rescheduling locations as meetings move and proper notification for meeting attendees.
Maintain accurate and complete records update websites and create reports from case management database.
Coordinate with team members to assure accurate data collection curation and reporting.
Manage office communications including physical and electronic mail.
Arrange travel including airline and hotel reservations ground transportation arrangements and expense reports.
Review and facilitate requests for interpreters translations and temporary mobility-related accommodations.
Requisition supplies printing promotional materials and other services.
Maintain optimal office space including oversight of common areas.
Prepare edit and distribute meeting agendas and minutes.
Format proofread and redact reports agreements and correspondence.
Additionally undertake any other responsibilities as needed.
Qualifications
A high school diploma or equivalent is required.
A Bachelors degree from an accredited institution of higher educationis preferred.
At least two years of related work experience in office administrationis required.
Strong customer service skills are required.
- Thorough working knowledge of the full suite of Microsoft Office products is required.
- Knowledge of case management processes particularly in equity-related fields is preferred.
- Strong verbal and written communication skills are required.
- Strong proofreading skills are required.
- Attention to detail is required.
- Experience with redaction tools is preferred.
Strong professional integrity and the ability to maintain the privacy of information is required.
Experience working with a diverse population is strongly preferred.
Required Experience:
IC
Key Skills
- Active Directory
- Identity & Access Management
- LDAP
- SAFe
- Assistive Technologies
- Authentication
- Pediatrics Experience
- NVDA
- Sailpoint
- SSH
- SSO
- Oracle
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
