Lead Admin Financial Coordinator

Required Education and Experience: Bachelors degree in Accounting Finance Business Management or other related field AND:

• 48 months experience of office management financial management or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelors degree for a total of 96 months of related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Knowledge of standard bookkeeping and accounting practices.
• Detail oriented for accuracy of data and information.
• Must have proficient professional writing skills for drafting correspondence summaries and other required reports.
• Experience supporting multiple financial accounts.

Department Preferences:

• Knowledge of research experience in Higher Education.
• 24 months of experience with financial management / accounting in a higher education environment
• Previous OU experience particularly in the budget accounts payable & purchasing or payroll
• Experience with PeopleSoft and SharePoint

Certifications: None

Physical Requirement: Must be able to engage in repetitive motions sit for prolonged periods and operate in an office environment. Frequent exposure to deadlines or other internal / external deliverables may result in time sensitive scheduling or increased work pace; ability to communicate including expressing oneself or exchanging information with others; ability to use a computer daily.

As a vital member of the Advanced Radar Research Center this role contributes to the organization by providing administrative and financial management through the tracking processing and auditing of financial transactions (e.g. project expenditures Pcard transactions grant budgets payroll processing travel claims etc.). This position will also develop distribute and support financial reporting for key stakeholders.

Typical Functions May Include:

• Provides financial support by performing accounting financial analysis and payroll.
• Performs data analysis and prepares reports.
• Maintains budget and grant administration account reconciliation Pcard management OU Foundation funds and other financial support.
• Oversees administrative processes to ensure effective financial management and reporting.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Coordinates financial transactions for departmental accounts such as purchases travel policies and procedures billing invoices reimbursements and other departmental support.
• Oversees records maintenance (inventory personnel office files etc.).
• Manages approval process for payroll leave accounting/reporting and other financial matters.
• Assists with developing implementing and interpreting policies and procedures.
• Participates in special projects or assignments requiring initiative independent action and specialized knowledge or expertise.
• Coordinate and maintain annual department budgets including tracking and managing budget forecasts (pre-encumbrances payroll appointments course buyouts etc.) and developing and initiating allocation plans in collaboration with faculty and leadership
• Performs various duties as needed to successfully fulfill the function of the position.