Executive Assistant

Oakland, CA - USA

Monthly Salary: $ 80 - 140

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Company Overview

Promise modernizes how government agencies and utilities support people in financial difficulty. We build technology that makes it simple for residents to receive benefits engage with assistance programs set up flexible payment plans and stay on trackwhile helping agencies increase efficiency recover revenue and deliver services with dignity. Our mission is to transform public systems so they work better for everyone especially the most vulnerable.

Our team includes experts from companies like Palantir Google Stripe and esteemed government leaders. We work hard and believe deeply in what we do. Were looking for excellent people to build innovative resilient technology.

Backed by over $50 million in funding from top investors such as Reid Hoffman Howard Schultz Michael Seibel Y Combinator 8VC The General Partnership First Round Capital Kapor Capital XYZ Ventures and Bronze Investments Promise has been recognized as one of Fast Companys Worlds Most Innovative Companies of 2022 Forbes Next Billion-Dollar Startups 2024 and Y Combinators #1 GovTech startup.

Role Overview

The Executive Assistant is a critical partner to the leadership team at Promise. This role exists to create leverage: you make it easier for leaders to focus on decisions customers and outcomes by managing the operational flow around them. You anticipate needs before they surface solve problems quickly and bring clarity and structure to fast-moving work.

You will play a key role in how our leadership team operates day to day. You will independently manage complex calendars coordinate internal and external meetings prepare leaders for what is coming next and ensure follow-through on commitments. This role requires sound judgment discretion and responsiveness especially when navigating shifting priorities or time-sensitive requests.

Promise moves quickly and solves real problems for real people. You will thrive in this role if you are proactive steady under pressure adaptable and energized by helping others succeed.

What Youll Do

Create order in a dynamic environment by managing calendars priorities and meeting flow for 56 leaders
Make independent scheduling decisions based on a deep understanding of each leaders priorities working style and peak productivity windows
Ensure meetings start with clarity by preparing agendas confirming attendees coordinating materials and capturing follow-ups
Strengthen cross-functional execution by coordinating with internal Promisers and external partners to move work forward
Provide backup support across the leadership team as needed including urgent scheduling confidential requests travel coordination and high-stakes communications
Coordinate travel that supports efficiency and minimizes friction including itineraries logistics and real-time adjustments
Create leverage for leaders by identifying bottlenecks filling operational gaps and stepping into projects where extra support is needed
Support a culture of clarity and consistency by modeling communication norms the organization relies ontimely updates context-rich messages and proactive problem solving
Represent Promise with professionalism in all interactions especially with external partners and stakeholders
Adapt quickly to changing priorities and handle after-hours needs when critical work or urgent requests arise

What Will Help You Succeed

Operational excellence and strong attention to detail
Proactive problem-solving and sound judgment
Clear concise communication
Calm under pressure and adaptable to change
Fluency with Google Workspace and comfort learning new tools
A team-first mindset aligned with Promises mission and values

Company Benefits

100% paid health coverage
Generous PTO and sick leave
Lunch snacks and coffee provided
Company retreats
Opportunities to travel and see the impact of your work
Hybrid work: we deeply value in-person collaboration and are in-office at least 3 days a week but are flexible on working from home

Please note: Benefits are reviewed periodically and may be updated at the sole discretion of Promise.

Promise is an equal opportunity employer and does not discriminate against any applicant or employee because of race color religion sex sexual orientation gender identity national origin disability genetic information age or military or veteran status. Additionally the Company complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it operates. Promise is committed to promoting diversity and inclusion in the workplace. We also provide reasonable accommodations to qualified individuals with disabilities pregnant individuals and those with sincerely held religious beliefs in accordance with applicable laws.

Promise engages in US government contracts and restricts hiring to US persons which includes US citizens and permanent residents (e.g. Green Card holders). Additionally candidates must reside in the US.

Required Experience:

Company Overview Promise modernizes how government agencies and utilities support people in financial difficulty. We build technology that makes it simple for residents to receive benefits engage with assistance programs set up flexible payment plans and stay on trackwhile helping agencies increase ...