Facilities Coordinator

Overview

At Augusta Health your work matters and so do you. Whether youre delivering direct patient care supporting operations or innovating behind the scenes every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job we offer a purpose-driven career in a nationally recognized independent health system located in Virginias scenic Shenandoah Valley.

Learn more about career opportunities on our Careers Page.

Our team members thrive in a supportive culture that values collaboration integrity and excellence. With opportunities across clinical and non-clinical areas Augusta Health is a place where your skills make a difference and your growth is a priority.

Why Join Augusta Health

We believe in taking care of the people who care for our community. Thats why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being career development and work-life balance. Whether youre launching your career or bringing in years of experience we provide the tools resources and encouragement to help empower you to reach your full potential personally professionally and financially.

Explore our Benefits current Hiring Incentives and our Taking Care of Us initiative which embraces Belonging Respect Inclusion Diversity Growth and Equity (B.R.I.D.G.E.) to see how we invest in our team members and culture.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical dental and vision coverage
• Retirement savings plans and financial wellness support programs
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders shared governance and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking 24/7-armed security for your safety a Health Fitness Reimbursement Program and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria gift shop pharmacy and local entertainment venues (i.e. movie tickets)

Full details are available on our Benefits Page.

Job Summary

This position plays a critical role in supporting Augusta Healths mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative patient-centered environment and helps drive outcomes aligned with organizational priorities.

The Facilities Coordinator is responsible for coordinating and assisting the Administrative Director of Facilities and the Facilities team at Augusta Health to provide support with the completion of coordinating and managing internal signage request managing and coordinating office moves and relocations coordinating space planning and provide administrative support to the facilities department including administrative functions.

Responsible for working with department team to manage moves and relocations signage requests and coordinates space planning for the organization. Assists with invoicing and control while providing coordination efforts in specialty areas. The Facilities Coordinator responsibilities span a broad spectrum and the position interacts with several entities both internal and external.

The position requires the flexibility to both provide administrative support and project support as directed by the Administrative Director of Facilities.

Essential Job Duties

• Educational Responsibilities
  • Assumes responsibility for own personal continuing education and developmental needs. Attends meetings workshops and seminars to enrich personal knowledge growth and skill.
  • Attends and participates in all required in-services.
  • Meets Augusta Health annual continuing education requirements.
• Administrative Support
  • Performs a variety of secretarial and clerical related duties as assigned.
  • Answers phones and directs calls to appropriate persons in a courteous and mannerly fashion. Interviews/screens callers and makes proper referral.
  • Serves as a liaison between departments vendors and outside companies.
  • Prepare/send/coordinate with vendors for requests for proposals.
  • Coordinate appraisals for properties/assets. (corresponding with appraisers setting up appraisals acquiring the requested documents scheduling).
  • Order and maintain office supplies.
  • Create word documents and email communications.
  • Assembles meeting minute and agendas for Physical Environment committee and the Emergency Management Committee and other committees as directed.
  • Coordinate efforts of contractors and provide feedback to discuss modifications and adequate solutions to problems.
  • Perform time keeping for the facilities department.
  • Perform adminstartive assistant functions for the department.
  • Manage the calendars for the Adminisdtative Director of Facilities and the Director of Facilities
• Facility Coordination
  • Manage and coordinate office moves and relocations.
  • Manage and coordinate signage requests.
  • Manage and coordinate space planning.
  • Manage the warehouse storage needs for the organization.
  • Work in conjunction with the Realestae coordinator and the Construction team when purchasing . leasing and movibng into ot leaving a loactaion.
  • Ensure that coordination activities move according to predetermined schedule; track and publish ongoing schedule of events.
  • Maintains files per department standards and assist with updates to master files.
  • Review and recommend approval of payment to contractors for periodic invoices to be authorized by the Administrative Director of Facilities.
  • Responds to inquiries from a variety of hospital staff regarding move requests signage requests space planning requests.
  • May assist with the Coordination the specification purchase and installation of component fixtures furnishings and signage. Serve as the primary liaison person with the moving company contractor.
  • Creating and maintaining meeting minutesagendas databases and inventory controls.
  • Management of storage areas utilized for project materials furniture and other department related supplies.
• Other Duties
  • Assures compliance to Augusta Health standards and values by contractor teams for assigned projects.
  • Participates in project planning and coordination meetings.
  • Records all meeting minutes for staff and construction meetings.
  • Coordinates activities with Maintenance and Operations staff as well as clinical customers and assures proper procedural documentation and methods.
  • Assist Project staff with file management including scanning copies of contracts contract documents and drawings.
  • Updates the departmental library of standards details and inventories of materials for use on future projects provided by Project staff.
  • May be required to use hospital vehicles for various reasons such as travel between buildings on the Augusta Health Campus and satellite buildings.
  • Performs various job-related duties as assigned.
  • Assist with operational support for the organization i.e. vaccine & testing clinics and other support as needed.

Required Qualifications

• Education: High School Diploma
• Licensure/Certification: None
• Experience: A minimum of one-year Administrative Assistant experience or equivalent experience in Facilities Coordination or office setting.
• Drivers License: Yes
  • To drive an Augusta Health Vehicle must also be 21 years old and Motor Vehicle Record (MVR) must be approved by Risk Management.
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education: Bachelors Degree preferred.
• Licensure/Certification: None
• Experience:
  • Prior experience in facilities coordination
• Prior experience in a hospital healthcare system or related service-oriented environment
• Familiarity with Augusta Healths systems workflows or organizational culture is a plus

Competencies Knowledge Skills and Abilities

• Excellent computer keyboard skills necessary for sending and receiving emails assembling word documents updating project status milestones processing construction documents with construction management software.
• Must have excellent organizational skills.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office (Outlook Word Excel Publisher PowerPoint)
• Demonstrated time management skills.
• Ability to work independently and use problem solving skills in a variety of functions.
• Strong organizational skills.
• Completion of tasks in a thorough and timely fashion.
• Must be able to maintain professionalism in high stress situations.
• Exhibits professionalism trustworthiness honesty and integrity.
• Ability to communicate effectively tactfully and courteously with a wide variety of people including hospital staff visitors and vendors.
• Possesses mathematical aptitude to review invoicing and billing and to scrutinize purchase order and contract material orders.
• Ability to work with individuals on all levels and build productive relationships.
• Ability to work independently as well as collaboratively in a team environment.
• Excellent written and oral communication skills.
• Proficient with various software including Microsoft Excel Word and Project.
• Demonstrated time management skills and ability to meet schedule deadlines.

About Augusta Health

Augusta Health is an independent nonprofit mission-driven health system located in Fishersville Virginia in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services including Augusta Medical Centera 255-bed facilityand Augusta Medical Group which operates 40 practice locations and four urgent care centers. Our commitment to excellence innovation and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history values and community impact on our About Us Page.

Equal Opportunity Statement

Augusta Health recruits hires and promotes qualified candidates for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy) sexual orientation veteran or military discharge status and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Required Experience:

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