Program Assistant

Against this background SNVs VN-ADAPT is looking for an experienced highly organized and proactive Program Assistant to provide efficient administrative and logistical support for the project. The role will ensure smooth project implementation by supporting logistical arrangements managing documentation and filing supporting project teams in data management supporting travel and event budgeting support in preparation of professions presentation and documents support in management of project management platforms and ad hoc support in translation of documents and at meetings.

The position will work closely with the VNADAPT project teams and report to the Deputy Project Manager with matrix management from the National Project Coordinator

Responsibilities

Logistical Support:

• Responsible for logistics arrangement for project activities including small procurement workshops meetings field visits and events.
• Arrange travel accommodation and transportation for project staff stakeholders and visitors as needed and in coordination with SNV Logistic officer.
• Liaise with operations and procurement teams for timely procurement and documentation for goods and services

Event Organization and Financial Support:

• Assist in planning budgeting and managing expenses and settling for project events and meetings.
• Track and process payments related to event logistics ensuring compliance with the projects budget and financial procedures.
• Maintain records of financial transactions and expenses related to events and meetings.
• Ensure that venues materials and equipment for events and meetings are secured and ready for use.
• Support preparing printing formatting of presentations and documents (English and Vietnamese)
• Events participants management: communication and following up of registration logistics guidelines event participation support

Documentation and Filing:

• Maintain an organized filing system for all project-related documents including contracts reports meeting notes correspondences knowledge publications and media article/link (in conjunction with Communication officer) .
• Ensure proper storage and easy retrieval of both physical and digital project documents.
• Upload and manage project documents on shared drives ensuring up-to-date access for team members.
• Support in meeting minute taking and documenting action points

General Administrative Support:

• Provide general administrative assistance to the project team ensuring smooth daily operations.
• Assist with scheduling and preparing materials for meetings and events including agendas and reports.
• Maintain communication with vendors service providers and project staff as required to ensure timely execution of tasks.
• Support in English-Vietnamese translation at meetings and translation of documents and communications

Project Management and Data tools

• Support in set up management and input of work planning and project information in the project management tool/platform
• Support the Project Management in task management and tracking
• Support to the MEL Advisor in monitoring and evaluation data management as required.

Other duties as assigned by the line manager and project management leadership

Qualifications :

• University degree in economics business administration development or a related field.
• Minimum of 4 years of relevant experience in administrative or program support roles preferably in international development or with non-governmental organizations.
• Experience organizing travel and procurement of goods and services
• Experience supporting organization of meetings events and workshops
• Experience using project management software (e.g. Microsoft projects Trello) desirable
• Strong organizational and multitasking skills with a focus on accuracy and timeliness.
• Excellent written and oral communication skills in English and Vietnamese.
• Proficiency in MS Office (Word Excel PowerPoint Outlook) and digital tools for document management.

Competencies:

• Ability to maintain a high level of attention to detail ensuring efficient handling of sensitive information.
• Capability to manage logistics and finances related to project events and meetings.
• Ability to work independently and ensure that tasks are completed in a timely manner.
• Willingness to travel within Vietnam especially to the Central Highlands and Mekong Delta region.

This is an excellent opportunity for an experienced administrative professional to contribute to the successful implementation of the VN-ADAPT project.

Additional Information :

Contract Duration: SNV Vietnam offers a one-year contract with the possibility of extension.

Report Line: VN ADAPT Deputy Project Manager (DPM) with matrix reporting to the National Coordinator

Desired start date: ideally in April or May 2026

Location: Based in Hanoi Vietnam with travel with the project area as assigned

Working at SNV:

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an internal global network of experts. For more information please visit our website: to Apply:

If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and letter of motivation before 5.00pm on 06 February 2026.

SNV reserves the right to close the vacancy before the indicated deadline if the appropriate candidate is identified.

- We do not appreciate third-party mediation based on this advertisement -

Remote Work :

No

Employment Type :

Full-time