Construction Procurement Specialist

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Great company. Great people. Great opportunities.

If youd like the chance to make your mark with the worlds largest equipment rental provider come build your future with United Rentals!

As a Construction Procurement Specialist you will assist the Senior Manager Real implementation of the United Rentals Opening and Completion Plans for all projects approved by management. Directs the construction and facilities procurement duties for multiple concurrent projects; determines what directions are necessary to assure compliance with contractual requirements and conditions from real estate package through construction phase

What youll do:

Direct the procurement duties in securing proper completion of all reporting activities:
- Coordinates packages and distributes construction and vendor contracts invoices and process approvals
Manages the document processing from site approval through final draw payment including all new store openings and remodel projects:
- Reviews all contracts for accuracy
- Files and forwards contracts change orders and request for progress payments to project managers
Prepares status reports on a weekly monthly and quarterly basis:
- Track actual spend to budget on all projects
- Maintain spreadsheet of costs associated with each project to determine final close out budget
Other duties:
- Prepare contract documents for legal review and distribute for vendor review
- Distribute record and track contract documents from preparation to execution
- Prepare execute distribute and record purchase and work orders
- Obtain vendor insurance documents
- Create/Manage vendor terms with AP obtain and process vendor W-9 and EFT Forms
- Track and record Landlord consent agreements
- Receive invoices and match/validate invoices against existing contract obligations
- Obtain lien releases
- Reconcile obligations vs. invoiced amounts Manage exceptions
- Code and upload invoices to Catalyst. Assign activity codes
- Verify uploaded invoices are coded properly distribute for approvals to appropriate PM
- Process coding / re-code requests
- Manage vendor invoicing issues
- Process requests for Landlord reimbursement
- Obtain and process received funds
- Process check requests for required payments
- Initiate projects in CoStar Real Estate Manager
- Update project files with approved budget revisions lease execution data project approval dates upload supporting documentation
- Manage dark store HVAC and lighting retrofit program data

Requirements:

Bachelors degree or equivalent combination of education and experience
Minimum 2 years related experience
Demonstrated project management skills
Working knowledge of Microsoft Office (Access Excel PowerPoint Word Outlook); and Costar (or similar RE management software)

Why join us

We dont just talk the talk! Were an award-winning company (recently named a Glassdoor Best Place to Work in 2023) that truly cares about our people - Thats why we offer best-in-class benefits and perks that will support you and your addition to our health and financial plans we also offer:

Paid Parental Leave
United Compassion Fund
Employee Discount Program
Career Development & Promotional Opportunities
Additional Vacation Buy Up Program (US Only)
Early Wage Access through Payactiv (US Hourly Only)
Paid Sick Leave
An inclusive and welcoming culture

Learn more about our full US benefit offerings here.

United Rentals Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race color religion sex national origin age genetic information citizenship status veteran status sexual orientation gender identity disability or any other status protected by law. If you need a reasonable accommodation at any point of the application process please email for assistance.

At United Rentals we proudly hire active duty members veterans reservists and their families. The values that define your serviceleadership discipline integrity and teamworkare the same values that drive our success. With many veterans already part of our team were ready to help you transition into a rewardingcareer.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position location education training experience skills and ability.

Required Experience:

Great company. Great people. Great opportunities.If youd like the chance to make your mark with the worlds largest equipment rental provider come build your future with United Rentals! As a Construction Procurement Specialist you will assist the Senior Manager Real implementation of the United Rent...

Great company. Great people. Great opportunities.

If youd like the chance to make your mark with the worlds largest equipment rental provider come build your future with United Rentals!

What youll do:

Direct the procurement duties in securing proper completion of all reporting activities:
- Coordinates packages and distributes construction and vendor contracts invoices and process approvals
Manages the document processing from site approval through final draw payment including all new store openings and remodel projects:
- Reviews all contracts for accuracy
- Files and forwards contracts change orders and request for progress payments to project managers
Prepares status reports on a weekly monthly and quarterly basis:
- Track actual spend to budget on all projects
- Maintain spreadsheet of costs associated with each project to determine final close out budget
Other duties:
- Prepare contract documents for legal review and distribute for vendor review
- Distribute record and track contract documents from preparation to execution
- Prepare execute distribute and record purchase and work orders
- Obtain vendor insurance documents
- Create/Manage vendor terms with AP obtain and process vendor W-9 and EFT Forms
- Track and record Landlord consent agreements
- Receive invoices and match/validate invoices against existing contract obligations
- Obtain lien releases
- Reconcile obligations vs. invoiced amounts Manage exceptions
- Code and upload invoices to Catalyst. Assign activity codes
- Verify uploaded invoices are coded properly distribute for approvals to appropriate PM
- Process coding / re-code requests
- Manage vendor invoicing issues
- Process requests for Landlord reimbursement
- Obtain and process received funds
- Process check requests for required payments
- Initiate projects in CoStar Real Estate Manager
- Update project files with approved budget revisions lease execution data project approval dates upload supporting documentation
- Manage dark store HVAC and lighting retrofit program data

Requirements:

Bachelors degree or equivalent combination of education and experience
Minimum 2 years related experience
Demonstrated project management skills
Working knowledge of Microsoft Office (Access Excel PowerPoint Word Outlook); and Costar (or similar RE management software)