Classification Admin.

Agency

Adult Correction

Division

General Counsel

Job Classification Title

Administrative Associate II (S)

Position Number

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is responsible for scanning in Judgment and Commitments offender unit jacket paperwork Parole Commission/Supervision paperwork and DCI paperwork as necessary using the OmniScan program.

This position is responsible for quality control confirming the OT87 screen Livescan and data repair of the scanned documents housed in OmniDocs and for accurately identifying the offenders information in OPUS and ensuring that all documentation scanned into OmniDocs via OmniScan is accurate.

This position will consolidate files in OmniDocs by the documents classification and retrieving retention files from State Archives when requested.

This position is responsible for screening down offender jackets to reflect the documents approved for inclusion into the electronic file by NC DAC Legal Section.

This position assists the receptionist with greeting and answering the telephone calls for Combined Records.

This position requires knowledge of the policies and procedures governing the confidentiality of offender records and the Department of Adult Correction prisons policies and procedures laws and regulations. This position must keep abreast of any new changes within the Department of Adult Correction and the prisons which could affect the release approvals of offenders.

***A valid drivers license and a good driving record is required to perform the duties required.

Note to Current State Employees

State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.

Knowledge Skills and Abilities/Management Preferences

Salary Range $31200.0 - $49340.00

This is an Internal Posting open ONLY for current North Carolina Department of Adult Correction employees and eligible RIF Candidates from NC State Government. To include eligible current Temporary Employees.

This is a full-time position (40 hours per week) withState Benefits

Management Preference

• A working knowledge of Microsoft Office and a minimum of 1-year administrative experience.

• Knowledge of NCDAC policies procedures and protocols handling confidential records.

• Ability to enter and retrieve data of confidential records using various forms of database applications.

• Ability to adapt to frequent shifts in job priorities especially when emergencies arise and work in a high-paced high-stress environment.

**Preference will be given to those with knowledge of OPUS (Offender Population Unified System; Electronic Document Management System (OMNI DOCS/OMNI SCAN) and those familiar with court documents.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates/licenses.

Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions.

• PerNC General Statute 143B-972.1 applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBIs Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (RAP Back). This is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment even if documentation and charges have previously been reported to this agency.

Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account and click Application Status. If you are selected for an interview you will be contacted by management. If you are no longer under consideration you will receive an email notification.

For technical issues with your application please call the Applicant Support Help- Line at .

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Lisa Warren Byrd

Email: