Senior Project Coordinator

Senior Project Coordinator

CORPORATE INTELLIGENCE AMERICAS

WHOWE ARE

S-RM is a global intelligence and cyber security consultancy. Since 2005wevehelped companies governmentsand private individuals solve some of their most complex challenges.

Wevebeen able to do this because of our outstanding to developing bright curious enthusiastic people who want to think critically solve complex problems and achieve success.

But we also know that the lives and careers it helps us proud of thiscultureand we invest in our peoples wellbeing learning and ideas every day. At S-RM you will have theoptionto join one of our five employee network groups and our Corporate Social Responsibility committee whichdemonstrateour values.

Wereexcitedyourethinking about joining us.

THE ROLE

This role will provide proactive mission-critical administrative support to the Americas corporate intelligence delivery team. Reporting to the Director of Americas Delivery the successful candidate will play a key role in ensuring smooth onboarding coordination and fulfillment of client engagements supporting departmental leaders project managers and researchers across both of ourUSoffices. They will also contribute to our central corporate functions in the US and internationally includingoperationsbilling compliance and contracting while delivering clerical support to sales and client relationship management maintaining the efficiency of our business helping to streamline and providing supplementary logistical support as needed.

KEY RESPONSIBILITIES

Engagement Documentation & Client Onboarding

• Prepare and process engagement documentation including Letters of Engagement (LOEs) non-disclosure agreements (NDAs) contracts amendments and related client paperwork on behalf of case managers.

• Manage end-to-end client onboarding by receiving and organizing all required documentation conflict checks compliance forms and system setup ensuring delivery teams can hand off and begin new cases with minimal step-by-step involvement.

• Coordinate client-initiated onboarding of our firm by completing required vendor registration stepsassistingwith submission of tax forms and credentials and setting up payment portals or procurement platforms as needed.

• Liaise proactively with Legal Compliance and other internal functions to resolve process questions secure approvals and ensure documents are executed accurately and on time.

Subcontractor & Third-Party Onboarding

• Lead the full subcontractor onboarding process including collecting due-diligence questionnaires coordinating contract execution arranging system or credential access and ensuringaccuratesetup within internal platforms.

• Process onboarding for consultants and other third parties ensuring all compliance contractual and administrative requirements are completed and properly filed.

Systems Data & Operational Tracking

• Upload proposals case information and other engagement details into CRM systems project trackers and internal databases; retrieve data to supportclient relationship managementanalysisand Sales activity as needed.

• Maintain clean orderly and current documentation across SharePoint operational trackers intranet resources and project folders.

Finance & Billing Support

• Provide local support to the global Finance team byassistingwithinvoices billing queries payment follow-up and coordination between Finance and the Americas delivery team.

• Manage shared credit cards processingreceiptsand expense documentation andmaintainingrelated financial records.

Compliance & Licensing Support

• Assistthe global Compliance functionwithmaintainingrelevant licenses and credentials monitoring renewal timelines and gathering information for client-driven compliance reviews or RFP processes.

• Support documentationrequiredfor regulatory filings conflict checks and internal risk procedures.

OperationsEnablementandProcess Improvement

• Train new joiners on operational processes administrative workflows and use of internal systems.

• Developmaintain and continuously improve a knowledge base of standard operating procedures recurring client requirements and administrative best practices.

• Manage subscriptions and third-party research tools including user onboarding troubleshooting billing coordination and renewal management.

• Provideoccasionallightoffice management supportas needed.

InvestigationsSupport

• Provideroutine clerical supportforinvestigationssuch as collating documentpacketssubmittingmaterials for translation receiving digital forensicsdeliveriesandmaintainingchain-of-custody documentation and managing other administrative aspects ofclient engagements.

We are a fast-paced consulting business and our responsiveness and reactivity to clients and developing events is key to our success. As suchthe successful candidate will be expected to provideoccasionalmorning and evening support to the wider delivery role is office-based and the successful candidate willbeexpected toprimarilyworkin-person inour Washington DC exceptions may be grantedbutin-person attendance mayalwaysberequiredon short to our New York officewillalso berequired.

WHAT WERE LOOKING FOR

We think candidates with the following skills and experience are likely to succeedin this role.

• Bachelors degree preferred or equivalentprofessionalexperience;

• Minimumfive years experienceinaprofessionalservicespublic serviceorlegaladministration role;

• StrongproficiencyinMicrosoft365 Adobe and business systems such as Salesforce(orcomparable platforms);

• Demonstrated ability to work independentlyand proactively while coordinating effectively within a large multi-office organization;and

• Excellenttime managementorganization and communication skills.

Candidates must havepermanentpermission to work intheUSA.

OUR BENEFITS

We offerthoughtful balanced rewards and supportto help our people do their best work and live their lives outside it including:

• 20days ofvacationper year in addition to 10 public holidays (1dayfor every day of service up to a maximum of 25 days).

• Matching401k contribution up tosevenpercent(up to a maximum of 14percentcombined) andfinancial education.

• Military Leaveto a maximum offiveyears.

• Parental Support:

• Fertility treatment leave fivedaysof leave per cycle of treatment per year;

• Maternity leave26 weeksof full pay followed by 13 weeks of half pay;and

• Paternity leavesixweeksof full pay.

• Various Health and Medical Benefitsincluding:

• 100percentCompany-paid private medicaldental and vision insuranceforemployeespartnersand children;

• Gym discounts for you and your partner;and

• EAPprogramfor you and your immediate family.

THE APPLICATION PROCESS

To apply for this role please email your Resume to this LinkedIn ad. The application process will include:

• A preliminary call which will be a chance for you to find out more about S-RM and the role;

• Two virtual interviews; and

• An in-person interview at our Washington DC office.

Salarys for this role will range from: $70000- $80000

This position will be advertised until the30th of January we intend to review applications and begin contacting candidates that will be progressing from the week of the 26th of January onwards.