Administrative Specialist (Temporary) Blair Office of the Dean
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Summary:
The Temporary Administrative Specialist provides short-term administrative and front-office support for the Blair School of Music. Reporting to the Assistant to the Dean this role serves as the primary point of contact for visitors and external constituents and assists with daily operations within the administrative suite. Responsibilities include managing reception coverage providing general administrative support and assisting with routine projects as needed. Strong communication organization and attention to detail are essential along with the ability to follow University policies and procedures.
About the Work Unit:
Situated on Vanderbilt Campus in the heart of Nashville TN the Blair School of Music is a vibrant and fast-paced school at Vanderbilt University focused on the personal and professional education of highly talented young musicians who demonstrate an exceptional capacity and motivation to shape our increasingly diverse and complex global centurythrough music with music and in music. The school has approximately 140 full and part-time faculty members and industry professionals who teach approximately 220 music majors 650 Blair Academy students (comprised of pre-college and adult students) and 2000 non-music Vanderbilt majors.
is a private research university in Nashville Tennessee. It offers 70 undergraduate majors and a full range of graduate and professional degrees across 10 schools and colleges all on a beautiful campusan accredited arboretumcomplete with athletic facilities and state-of-the-art laboratories. Vanderbilt is optimized to inspire and nurture cross-disciplinary research that fosters discoveries that have global impact.
Key Functions and Expected Performance:
Manages traffic flow and greets and directs students visitors faculty and delivery personnel to the Blair School of Music.
Manages the Blair main phoneline with professionalism responding to or delegating calls as appropriate.
Advises and assists faculty with operational questions and general officeunder the guidance of the Assistant to the Dean.
Completes projects on an as-needed basis including filing organizing inventory requesting ordersetc.
Assists faculty with scanning copying and collation requests as timepermits.
Ensures general order and functionality of the work room and the faculty lounge are maintained manages lost-and-found and ensures that supplies are ordered as needed.
Assists CampusPrint copiers at the School as needed oversees copy paper supply and stock printers daily troubleshoots and places maintenancecalls when problems arise.
Manages general supply inventory in Faculty Lounge.
Receives and distributes mail/packages assists with sending mail and packages (including coordinating instrument shipping) maintains Blair office mailboxes as new faculty and staff arrive and exit receives/sends FedEx and UPS packages.
Works closely with the Assistant to the Dean and Associate Deans as needed on projects and weekly administrativetasks.
Creates and manages projects in REDCap to help support the functions of the school.
Assists with event setup and/or breakdown for school and Academy events as requested by faculty and staff.
Oversees the piano key sign-out process.
Other duties as assigned.
Education and Certifications:
A high school diploma or GED isnecessary.
An Associate or Bachelors degree from an accredited institution of higher education ispreferred.
Experience and Skills:
Four years of relevant experience ispreferred.
Consistently pleasant greeting style and friendly helpful nature is necessary.
Stronginterpersonalandcommunicationskillsandtheabilitytoworkeffectivelywithawiderangeof constituencies in a diverse community isnecessary.
Ability to communicate effectively both orally and in writing isnecessary.
Being resourceful with great attention to detail is necessary.
Proficiency in MicrosoftOffice is preferred.
High level ofprofessionalism is necessary.
Strong technical skills with comfort in learning newtechnology is preferred.
Excellent ability to organize andcoordinate by being self-motivated is necessary.
Ability to maintain confidentiality of records and information is necessary.
Required Experience:
IC
Key Skills
- Fiscal Management
- Teacher Coaching
- Classroom Management
- Classroom Experience
- Education Administration
- Strategic Planning
- Teaching
- Curriculum Development
- Administrative Experience
- Cordova
- Leadership Experience
- Program Development
About Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and ... View more
