Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks coordinating meetings and maintaining clear and effective communication with staff clients and external contacts. The ideal candidate is organized detail-oriented and capable of handling multiple tasks with accuracy and professionalism.

Administrative Support

Payroll & HR Support

Act as liaison between Corporate Payroll Operations and employees to update online payroll platform (Blue Force & ADP).

Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.

Review and process vacation and sick time requests per CBA and local ordinances.

Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.

Maintain accurate attendance records and time off requests

Administrative & Office Management

Provide administrative support including answering and routing calls scheduling meetings and coordinating conference room requests.

Manage office vendor inspections/repairs and order office/field supplies as authorized.

Perform other duties as assigned or requested including cleaning and upkeep of office space

Document Control & Reporting

Set up and maintain client and vendor files (invoices payments contracts).

Maintain training records and filing of documents

Onboarding & Training

Coordinate new hire orientation and training with Recruiter and Office Operations team.

Customer Service & Communication

Represent the company professionally and courteously at all times.

Provide excellent service to internal teams and external partners.

Filing and organization of training records

Other Duties

Perform special projects and additional tasks assigned.

Qualifications

Education: High school diploma required; bachelors degree preferred.

Experience: Minimum 2 to 3 years in an administrative role within a corporate or professional setting; property management or commercial real estate experience a plus.

Technical Skills: Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint).

Language: Bilingual in English and Spanish strongly preferred.

Core Competencies

Strong organizational and time-management skills.

Excellent written and verbal communication.

Ability to multi-task and prioritize in a fast-paced environment.

Problem-solving and analytical skills; self-starter mindset.