Office Coordinator
Share
Job Location:
Bozeman, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Yellowstone Club is paradise in Montana. A private residential community in Big Sky Montana Yellowstone Club offers its members the worlds only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course rivers hiking biking and more our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service ensuring no detail is too small to overlook and being a part of creating experiences then Yellowstone Club is looking for you.
Yellowstone Clubs Accounting department is currently seeking candidates for an Office Coordinator. This is a full-time year-round position located in Bozeman Montana.
The Office Coordinator is responsible for overseeing the daily operations and administrative tasks related to the front office of YCs accounting department. They work directly with the VP of Accounting & Finance to support the finance staff and maintain a professional office environment.
Responsibilities Include:
- Greet visitors and team members with high level customer service and a positive attitude offering visitors and vendors in the office their choice of beverage.
- Manage Utility billing and account maintenance using Black Mountain AR software and maintain procedures manual.
- Support Member AR Specialist with various tasks including addressing member billing questions/errors month-end billing deposits and reporting.
- Remote capture deposits and local bank deposits.
- Mail (Daily): Includes opening all mail distribution inter-office mail distribution scanning if needed.
- Receiving FedEx and UPS deliveries emailing contacts on the mountain when something comes in coordinating with warehouse if something needs to be picked up.
- Daily and bi-monthly timecard approvals using ADP software.
- Act as point of contact for property management.
- Paper & electronic filing; including scanning projects and various filings.
- Managing and setting up conference rooms for meetings.
- Ordering general office supplies and making monthly Costco trips.
- Restocking/ organizing snack cabinets employee and guest refrigerators.
- Maintain Pitney Bowes postage machine.
- Copy machine maintenance and adding new employees to copy machine scanning address book.
- General office errands as needed including local driving and shipping items.
Expectations Include:
- Adheres to Yellowstone Clubs policies and procedures;
- Performs duties as workload necessitates;
- Maintains a positive and respectful attitude in a team environment
- Communicates regularly and effectively with all employees supervisors managers & Accounting Team
- Demonstrates flexible and efficient time management and ability to prioritize workload;
- Consistently reports to work on time prepared to perform duties of position;
- Meets departmental productivity organization and consistency standards;
- Complies with laws ordinances and regulations governing employment law; and
- Performs work in a safe and high quality manner.
Qualifications:
- Knowledge:
- Knowledge of administrative and clerical procedures and systems such as word processing managing files and records designing forms and other office procedures and terminology.
- Knowledge of Microsoft office products Word and Outlook
- Skills and Abilities:
- Excellent organizational skills with attention to quality and detail.
- The ability to work well independently.
- Strong communication skills with the ability to maintain sound working relationships and communications with management staff and vendors.
- Troubleshooting determining causes of errors and deciding what to do about it.
- Professional appearance and presentation.
- Education and Experience:
- Previous administrative office experience preferred.
Yellowstone Club offers great benefits including:
- Free transportation to and from Bozeman
- Medical Dental Vision Insurance
- Discounted Ski Pass
- Employee Ski Days
- Complimentary shift meals
- 401k eligibility and bi-weekly match
- Access to onsite fitness center 24/7
- Discounted Employee Housing in Big Sky or Gallatin Gateway
- Discounts to over 1000 retailers through ADP LifeMart
- End of season Employee Appreciation Day and retail sale
For more information about the Club visit.
To apply please visit and click on YC Careers at the bottom of the homepage.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Discover Yellowstone Club’s private community and luxury real estate in Big Sky, Montana and the only private mountain ski resort in the world.
