SBDC Finance Director

The Colorado Small Business Development Center (SBDC) Network delivers professional high quality individualized business advising and technical assistance to existing small businesses and pre-venture entrepreneurs across Colorado. The SBDC Network provides problem solving assistance to help small businesses achieve their goals including growth innovation improved operations access to capital and success. The SBDC Network combines federal (U.S. Small Business Administration SBA) state and local resources with those of educational systems and the private sector to meet the specialized and complex needs of the small business community.

The Colorado SBDC Network is a division of the Colorado Office of Economic Development & International Trade (OEDIT). Colorado OEDIT was created to foster a positive business climate that encourages quality economic development through financial and technical assistance provided in support of local and regional economic development activities throughout Colorado.

NOTE: This posting is open only to individuals on a promotional list of the listed department. The posting is for transparency purposes only to comply with the Equal Pay for Equal Work Act. Applications from individuals not on the department promotional list will not be accepted.

The SBDC Finance Director provides overall financial compliance and procurement management and oversight for the Colorado SBDC Network. The position supports the SBDC Lead Center and 14 Service Centers including the host organizations with fiscal compliance and procurement guidance to meet program requirements (e.g. SBA terms and conditions) as well as state and federal regulations (e.g. 15 U.S.C. 648(a)(1) 13 C.F.R. Part 130 2 C.F.R. Part 200). Work tasks include but are not limited to fiscal management budgeting and forecasting funding allocations grant application development and reporting strategic planning financial reviews (i.e. audits) compliance and expenditure monitoring accounting revenue model development and training of SBDC Service Center directors and staff to advance the success of the SBDC Network. The SBDC Finance Director will regularly work with the SBDC State Director and Lead Center staff; SBDC Service Center directors and staff; local host organizations; and state and federal grant program managers financial examiners and operational personnel (e.g. accounting budgeting procurement compliance/oversight).

This position is contingent upon the availability of grant funding. While we anticipate the program will continue should the specific funding for this role be reduced or eliminated the position may be subject to termination.

KEY RESPONSIBILITIES

Overall Operations / Leadership

• Work closely with SBDC State Director and other Lead Center and Network personnel on strategic direction funding requirements and operational challenges of the SBDC Network

• Collaborate with SBDC State Director on host relationship management risk assessments new contract development reporting and compliance (audits) for the SBDC Network

• Represent the Colorado SBDC Network as Acting Associate/Assistant State Director when the position is vacant based on appointment by the SBDC State Director

• As needed act as fiscal and compliance manager of SBDC Service Centers during host organization transitions including when Service Centers are temporarily hosted by OEDIT

• Supervise financial compliance and procurement personnel at the Lead Center (e.g. SBDC Fiscal Manager Financial Specialist) hired to support the SBDC Lead Center and Network operations

• Supervise financial compliance and procurement personnel of SBDC Service Centers that are temporarily hosted by OEDIT during host organization transitions

• Develop and maintain productive healthy relationships with OEDIT Accounting Procurement and Operations personnel; state and federal awarding agency personnel; SBDC Lead Center team members; SBDC Service Center directors and staff members; SBDC Service Center host organization personnel; and other personnel who regularly interact with and/or support the SBDC operations

• Participate in Finance Committees Professional Development Training and similar activities offered through Americas SBDC as well as represent the Colorado SBDC Network during networking activities to maintain SBDC institutional knowledge

• Act as financial/compliance point of contact (POC) for all awarding and/or oversight agencies such as the SBA U.S. Department of the Treasury (UST) and Colorado Office of the State Controller (OSC) in partnership with the OEDIT Accounting personnel

• Monitor future grant opportunities that the SBDC Network could apply for and collaborate with the State Director OEDIT and SBDC Service Centers to research and seek additional funding streams (e.g. local state federal philanthropic and corporate entities) to add into the Network

• Offer program planning financial and compliance guidance when new programming is activated through the SBDC Network

Grant and Fiscal Management / Compliance

• Budget and Fiscal Management

  • Manage $4.5 million budget of SBA SBDC Program executed through the Colorado SBDC Network (Lead Center and 14 Service Centers)

  • Manage $5.75 million budget of UST American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds (SLFRF) executed through the SBDC Network

  • Manage $2.4 million budget of UST State Small Business Credit Initiative (SSBCI) Technical Assistance Program executed through the Colorado SBDC Network

  • Manage other private local state and federal funded programs (irregular and one-time programs) executed through the Colorado SBDC Network

  • Manage $5 million of annual State interagency agreements (IAAs) contracts SBDC Service Center agreements and other procurements

  • Manage financial reporting including quarterly and annual reports to the UST SBA Colorado OSC and other agencies in partnership with State Accounting personnel

  • Collaborate with the State Director Lead Center team members and 14 Service Center directors and staff to submit timely accurate and complete reporting/applications to the SBA UST OSC and other agencies including annual proposals and modifications performance data and performance narrative reports

  • Collaborate with OEDIT Accounting personnel for monthly and/or quarterly UST ARPA/SLFRF reporting to State representatives

  • Manage all active procurements (e.g. agreements task orders) upcoming procurement submissions financial reporting (e.g. reimbursement requests UST ARPA/SLFRF reimbursement requests) and status reporting

  • Conduct budgetary/accounting reconciliations of all fund sources executed through the SBDC Network including forensic-type investigations as needed

  • Create revenue models and financial forecasting/tracking for programming the Network advances

  • Create efficient reporting processes and systems in partnership with the SBDC Lead Center and Service Center teams

  • Delegate budget and fiscal management responsibilities to lead center team members as appropriate and review deliverables for completion and accuracy.

• Compliance and Risk Management

  • Manage Colorado SBDC Network response to internal and external audit requests and financial examinations including Federal examinations (e.g. SBA UST) and State reviews

  • Collaborate with OEDIT Accounting personnel to submit quarterly reimbursement requests to external agencies (e.g. SBA) and track reimbursement request payments to ensure funds are received

  • Conduct SBDC Network financial reviews at SBDC Service Centers to ensure compliance with State and Federal guidelines/regulations including UST ARPA/SLFRF requirements

  • Monitor changes to Federal and State guidelines/regulations to ensure SBDC Network remains in compliance with standards including UST ARPA/SLFRF requirements

  • Develop and support core accounting and fiscal management processes for the SBDC Network

  • Develop update and present fiscal management and compliance training for the SBDC Network based on applicable State and Federal guidelines/regulations and best practices including UST ARPA/SLFRF program requirements

  • Develop and update training resources templates tools etc. on applicable topics for SBDC Service Center Directors and their teams including UST ARPA/SLFRF program requirements

  • Monitor all procurements and payments for the SBDC Network and work with SBDC Lead Center and OEDIT Procurement and Accounting personnel to properly close out all expired agreements as well as reconcile encumbrances and payments to budgets

  • Develop and maintain transparency into financial position of the SBDC Network and regularly report financial status to State Director OEDIT State agencies and Federal agencies (e.g. SBA)

  • Collaborate with colleagues to advance continuous improvement in systems and processes

  • Track all expenditures and update fiscal reporting to ensure spending remains within budget/spending limits

  • Conduct periodic risk assessments and use findings to continuously develop process management improvement

Grant Management and Compliance

• SBDC and Federal grant application development and management

• Grant writing for Federal grants on an annual or semi-annual basis to maintain and expand the offerings in Colorado

• Grant compliance and monitoring of the Network

• Training of SBDC Service Center directors and staff on grant management and compliance

• Proposal statement of work and contract development

• Manage SBDC Service Center purchase orders contracts and budgets

• Creates tools trainings and resources for SBDC Service Center directors and staff members on budget planning and management

• Quarterly financial analysis by SBDC Service Center

• Federal reporting and carryover requests

• Works with Lead Center team to create efficient reporting processes and systems for reporting

REQUIRED COMPETENCIES AND SKILLS

• Extensive knowledge and demonstrated skills in accounting finance budgeting forecasting and reconciliations preferably of Federal grant funds; Described as a subject matter expert (SME)

• Grant Management including grant writing application submissions reporting and compliance

• Ability to manage and maintain all financial reporting deliverables to the UST and SBA from the Colorado SBDC Network to the highest quality and consistency

• Ability to meet and keep deadlines

• Strong oral and written communication skills that include demonstrated ability to write and edit reports

• Ability to work well with others. Has a passion to teach and guide others on how to comply and master the requirements of the Networks Quarterly and Annual Reporting processes

• Ability to offer periodic updates to management on the fiscal health and well-being of the SBDC Network

• Excellent skills to ensure production of high-quality work within budget and time constraints

• Excellent written verbal interpersonal communication and leadership skills including attentive listening skills and ability to think quickly and respond appropriately

• Excellent skills to advise and consult the management team on fiscal monitoring and compliance.

• Has an eye for detail in both written and financial documents creation

• Assists management in navigating state and federal compliance requirements

• Ability to periodically travel to meet with SBDC Center Directors at their locations across the state

EDUCATION and EXPERIENCE

• Bachelors degree in Business Administration Economics Finance Accounting or other relevant fields of study

• Masters degree in Business Administration Economics Finance Accounting or other relevant fields of study preferred

• 10 years of professional experience in federal grant development management and compliance

Preferred Experience:

• Federal or state grant administration

• Accounting (including forensic accounting) finance fiscal management and compliance

• Previous government or large institution employment

• Previous work with the U.S. Small Business Administration and other federal agencies

CONDITIONS OF EMPLOYMENT

• Applicants must pass a thorough background check prior to employment.

Salary Range:$120000 - $135000 Annually

This position is considered non-classified which means the position is not part of the Colorado State Personnel System. Therefore the individual appointed to this position is considered at-will and is not covered by the State Personnel Rules or the State Classification System. However this position does come with the same benefits (retirement insurance etc.) as every other State employee and with the same opportunities pride and passion that comes with working for the great State of Colorado. Even though employment is at-will non-classified positions have protections against discrimination and retaliation in state and federal employment laws. At-will employment means that either the employee or the State may terminate the employment relationship at any time for any reason or no reason with or without notice or cause as long as no federal or state law is violated.

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience education certifications and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

Benefits

The State of Colorado/Office of the Governor offers generous benefits to full-time employees including:

• Annual leave accrued at 13.33 hours per month

• Sick leave accrued at 6.66 hours a month

• 11 paid holidays per year

• Medical plans - choice of Cigna or Kaiser; several plan options (including High Deductible Health Plan with HSA); most plans offered with significant state contribution towards premium

• Dental and vision plans

• Flexible spending accounts

• State-paid life insurance policy of $50000

• Choice of 2 retirement plans (defined contribution or defined benefit) with generous state contribution

• Optional 401(k) and 457 plans for additional retirement savings

• State-paid short-term disability coverage

• Additional optional life and disability plans

• Access to the Colorado State Employee Assistance Program

• Membership opportunity with the Credit Union of Colorado

• RTD (transit) EcoPass

• Training and professional development

To learn more about State of Colorado benefits please visit: Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

To learn more about the State of Colorado For All visit ourEquity Diversity and Inclusion website.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Staffing Coordinator the Director of Human Resources: