Executive Assistant

ALL IN ONE Employment Services

Job Location:

Coral Gables, FL - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction vendors and internal teams. The Executive Assistant will play a key role in keeping projects schedules and communications on track in a fast-paced homebuilding environment. APPLY NOW!

Key Responsibilities

Provide high-level administrative support to executives including calendar management meeting coordination travel arrangements and correspondence
Assist with project coordination related to new home construction including tracking timelines milestones and deliverables
Prepare reports presentations contracts and documentation for executive and project use
Serve as a liaison between executives construction teams vendors subcontractors and clients
Track project updates follow up on action items and help ensure deadlines are met
Maintain organized records files and project documentation
Support budgeting invoicing and vendor communications as needed
Handle confidential information with professionalism and discretion

Qualifications

Proven experience as an Executive Assistant Administrative Manager or similar role
Project management or project coordination experience preferably in construction real estate or homebuilding
Strong organizational time-management and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook Word Excel PowerPoint); project management tools a plus
Ability to work independently and adapt in a fast-paced environment

Preferred Experience

Experience supporting executives in a construction or homebuilding company
Familiarity with construction timelines permits or vendor coordination

Key Responsibilities

Provide high-level administrative support to executives including calendar management meeting coordination travel arrangements and correspondence
Assist with project coordination related to new home construction including tracking timelines milestones and deliverables
Prepare reports presentations contracts and documentation for executive and project use
Serve as a liaison between executives construction teams vendors subcontractors and clients
Track project updates follow up on action items and help ensure deadlines are met
Maintain organized records files and project documentation
Support budgeting invoicing and vendor communications as needed
Handle confidential information with professionalism and discretion

Qualifications

Proven experience as an Executive Assistant Administrative Manager or similar role
Project management or project coordination experience preferably in construction real estate or homebuilding
Strong organizational time-management and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook Word Excel PowerPoint); project management tools a plus
Ability to work independently and adapt in a fast-paced environment