Executive Assistant EA 26-00415

Job Title: Executive Assistant

Location: Cincinnati OH 45219
Assignment Duration: 12 Weeks
Schedule: Monday Friday 8:00 AM 5:00 PM
Pay Rate: $28.00 $30.00 per hour

Position Overview

A healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior physician leadership and executive directors within a clinical institute setting. This role serves as a central communication hub supporting leadership activities publications presentations travel coordination and day-to-day executive operations.

Healthcare administrative experience is strongly preferred particularly experience supporting physicians and executive leadership.

Responsibilities

• Serve as the primary administrative and communication point for the Medical Director and executive leadership.

• Manage complex calendars and schedules for the Medical Director Executive Director and physician leadership.

• Coordinate meetings with administrators physicians vendors sponsors and internal stakeholders.

• Handle all electronic and paper correspondence for executive leadership.

• Prepare submit and track expense reports and travel documentation.

• Coordinate IT support needs and meeting logistics.

• Record transcribe and distribute meeting minutes.

• Support research and publication activities including:

  • Transcribing text and figures for manuscript submissions.

  • Coordinating abstract submissions and publication deadlines.

  • Obtaining publisher permissions for graphics and materials.

  • Securing required approvals and managing timelines.

• Create and organize professional presentations using PowerPoint and other media.

• Assist with national and regional conference planning including:

  • Physician travel arrangements and itineraries.

  • Speaking engagements and investigator meetings.

  • Submission of faculty paperwork and presentation materials.

• Maintain accurate documentation and reimbursement records.

• Ensure timely and professional communication with internal and external stakeholders.

• Perform additional administrative duties as assigned.

Required Skills & Experience

• 23 years of administrative experience in a healthcare environment preferred

• Experience supporting physicians and executive leadership strongly preferred

• Strong proficiency in Microsoft Office (Word Excel PowerPoint Outlook)

• Excellent organizational multitasking and follow-through skills

• Strong written and verbal communication abilities

• Ability to work independently and make sound decisions

• Knowledge of medical terminology

• Functional computer and office equipment skills (copiers fax etc.)

Education

Required:

• High School Diploma or GED

Preferred:

• Associate Degree in Business or related field

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.