Staff Assistant II OR Staff Assistant III

This position requires a highly professional and experienced staff assistant to work in a team-based office environment requiring a high level of confidentiality. This individual will assist the college development officers with fundraising operations; as well as support the scholarship specialist with processes and coordination to meet compliance with administering scholarships and thank you letters. This is a full-time position Monday-Friday.

Development Operations

• Serve as the colleges representative on the Advancement Stewardship Committee and coordinate donor stewardship reports.
• Make notes in the donor database of dean and development officer activity.
• Coordinate with Advancement to request data lists mailings schedule solicitations on advancement calendars and other fundraising activities.
• Monitor and report on daily gift receipts.
• Oversee donor birthday card process for dean and development officers.
• Help coordinate development officer calendar and visit schedules including alumni visits with the dean.
• Perform administrative support tasks for the college development officers including travel and receipts.
• Receive and process donor checks.
• Event support for donor appreciation including logging attendance into Millennium.
• General office staff support including ordering supplies.
• Additional development activities as assigned.

Scholarship Support

• Work with the scholarship specialist to obtain and review student thank you letters and prepare development officer cover letters.
• Assist with scholarship application setup eligibility verification and basic award entry.
• Communicate with department staff or committees to gather award decisions.
• Provide basic information to students and staff regarding scholarship deadlines and processes.
• Help update website content instructions forms and communications.
• Perform administrative support tasks for scholarship specialist as needed.
• Other duties as assigned.

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to the position.

Minimum Qualifications

• Staff Assistant II: Two years of experience in an office setting or an associate degree/vocational training is required.
• Staff Assistant III: Bachelors degree in related field; or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience is required.

Knowledge Skills and Abilities

• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Basic knowledge of scholarship or financial aid processes.
• Strong attention to detail and accuracy.
• Proficiency with computers related software data systems spreadsheets and student information platforms (e.g. Millennium ScholarshipUniverse Banner).
• Strong organizational and time-management skills.
• Basic knowledge of scholarship or financial aid processes.

Fundamental Abilities

Within the scope and complexity of each positions responsibilities each incumbent is expected to possess and demonstrate the following abilities:

• Communicating: Communicates effectively both verbally and in writing.
• Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.
• Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
• Critical Thinking: Comes to well-reasoned conclusions solutions and approaches to problems.
• Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues supervisors and customers.
• Active Listening: Gives full attention when others are speaking; listens to understand asks questions as appropriate and does not interrupt.
• Service Orientation: Actively seeks opportunities to help others.
• Conflict Resolution: Acts professionally when encountering customers who at times may be frustrated or threatening.

Along with the online application please attach:

to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in womens volleyball three consecutive Mountain West tournament titles in womens soccer conference championships and a first-ever conference championship for gymnastics reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 12/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025