Executive Assistant (Remote)
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Job Location:
Springfield, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Location: Remote
PD Systems is currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment performing administrative duties and providing support to managers. Given the dynamic nature of the executive landscape we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
- Support the CEO and CFO primarily and provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives priorities are met organizational goals are achieved and best practices are upheld
Responsibilities
- Manage professional and personal scheduling for CEO including agendas mail email phone calls client management and other company logistics
- Coordinate complex scheduling and calendar management as well as content and flow of information to senior executives
- Manage senior executives travel logistics and activities including accommodations transportation and meals
- Provide administrative and office support such as typing dictation spreadsheet creation faxing and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
Required skills and qualifications
- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
Preferred skills and qualifications
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind.
Employment decisions at PD Systems are based on business needs job requirements and individual qualifications without regard to race religion color national origin age gender sexual orientation gender identity marital status disability protected veteran status or any other basis protected by applicable federal state or local law.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
PD Systems, Inc. is a Service Disabled Veteran-Owned Business Government Contractor. We specialize in Engineering, Logistics and Administrative Services, as well as Power systems and equipment. Our dedicated and solutions oriented employees have extensive government contracting experi ... View more
