Fleet Operations Coordinator

Swellendam - South Africa

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

This role is responsible for managing the companys fleet and mobile assets across sites ensuring safety legal compliance operational readiness and cost efficiency. Oversees inspections maintenance planning supplier coordination and reporting. Accountable for fleet availability compliance and operational risk.

Required Skills:

Fleet & Mobile Asset Management

Maintain full operational oversight of all fleet and mobile assets.
Ensure assets are available fit-for-purpose and correctly allocated to operational departments.
Maintain accurate and up-to-date asset registers and relevant records
Ensure vehicles and equipment are maintained in a neat roadworthy and professional condition.
Ensure all fleet and mobile assets comply with applicable legislation licensing roadworthiness and safety regulations.
Track traffic violations and incident reports per asset.
Investigate fleet-related safety incidents and ensure corrective actions are implemented.
Ensure vehicles and equipment are inspected compliant and safe through daily checks audits corrective actions and record-keeping.
Coordinate inventory and procurement to ensure spare parts and consumables are available for maintenance and operational needs.

Preventative Maintenance Planning & Coordination

Develop implement and manage preventative maintenance schedules for all fleet and mobile assets
Coordinate scheduled services repairs and breakdowns with internal and external service providers.
Track maintenance compliance and follow up on overdue or missed services.
Monitor downtime and escalate risks impacting operational continuity.
Maintain detailed maintenance records

Supplier Management RFQs/Tenders & Cost Control

Manage suppliers RFQs/tenders and fleet costs by comparing pricing and service tracking expenses assisting with budgets and identifying savings opportunities.

Reporting Monitoring & Analysis

Provide daily feedback on fleet and equipment status availability and defects.
Responsible for weekly and monthly reporting and various metrics.

Health and Safety

Participate in safety forums and attend relevant training/programmes
Report all safety incidents to the relevant people
Comply with safety policies and procedures
Wear protective clothing (where applicable) at all times

Employee management and development

Ensure overall compliance to relevant procedures and policies
Ensure that all team members have clearly defined job profiles
Regular goal reviews are completed to assess achievement of results
Support coaching and mentoring is continuously provided to ensure that objectives are met
Appropriate allocation of resources to meet operational demands
Ensure adequate succession planning in order to meet ongoing and anticipated business requirements