Administration Officer & Bookkeeper
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Administration Officer & Bookkeeper
Location: Remote (Philippines South Africa Eastern Europe)
Compensation:
- Philippines: $1200 $1600 USD/month (preferred)
- South Africa: $1500 $2000 USD/month
- Eastern Europe: $1800 $2000 USD/month
Industry: Appliance Installation / Services
Schedule: Full-time 40 hours/week Australian business hours alignment
About the Company
Our client is a fast-growing Australian appliance installation and services business. They pride themselves on delivering reliable service and professional customer experiences. As they expand operations they are looking for a highly capable remote Administration Officer & Bookkeeper to support day-to-day operations and ensure financial accuracy and administrative efficiency.
Role Overview
This is a hands-on detail-oriented role combining administration and bookkeeping responsibilities. The successful candidate will manage customer interactions scheduling and internal administrative workflows while maintaining accurate financial records using Xero and ensuring compliance with Australian accounting and tax practices (including GST/BAS). This role requires a candidate who is switched-on vibrant quick and able to thrive in a fast-paced environment.
Key Responsibilities
Administration
- Manage inbound/outbound calls and company email inboxes
- Accurately quote and action incoming enquiries
- Schedule jobs installations and service appointments
- Coordinate calendars for management and contractors
- Provide general administrative support as needed
Bookkeeping & Finance
- Daily financial auditing reconciliations and transaction coding
- Maintain accounts payable and receivable records
- Process invoices bills payments and supplier approvals (batch payments/ABA files)
- Manage contractor invoices and payments
- Assist with BAS preparation and liaise with Australian accountants
- Maintain accurate records in Xero (preferred: Australian experience)
- Manage payroll and ensure GST coding accuracy for BAS reporting
- Monitor overdue invoices bad debts and flag unreconciled or unusual transactions
- Maintain proper digital records using Hubdoc Dext or similar tools
Hard Skills / Essential Experience
- Proven experience as a Virtual Assistant Administration Officer or Bookkeeper
- Hands-on experience with Xero (Australian company experience)
- Familiarity with Australian accounting practices GST and BAS
- Strong English communication skills (written and spoken)
- Excellent attention to detail organization and ability to work independently
- Reliable internet and home office setup
Desirable
- Experience supporting Australian businesses
- Exposure to trades appliance or service-based industries
Soft Skills / Personal Attributes
- Reliable proactive and professional
- Quick-thinking vibrant and able to operate in a high-paced environment
- Customer-focused with strong problem-solving abilities
- Honest team-oriented and keen to grow into larger roles
- Warm approachable and affable personality
Why This Role Matters
This position is central to Addison Appliances operations ensuring smooth administrative workflows accurate bookkeeping and timely financial reporting. The successful hire will have a direct impact on operational efficiency client satisfaction and business growth.
Recommended Geographies & Rationale
1. Philippines
- Strong remote work culture and SaaS experience
- Good familiarity with Xero and bookkeeping but accent may require testing for client preference
2. South Africa
- Near-native English proficiency strong accounting fundamentals
- Experienced in remote work for international clients
- Very good fit for Australian financial and administrative workflows
3. Eastern Europe (Poland Romania Ukraine Czechia)
- Highly skilled accounting talent technically strong English proficient
- Familiar with SaaS accounting tools and financial compliance workflows
- Often experienced supporting international clients with Xero
Note: For this role Xero experience specifically in Australian accounting GST and BAS processes is non-negotiable. English fluency and ability to work independently are critical. A short English proficiency test before interviews is recommended to ensure smooth client communication.
Salary Recommendation Rationale
- Philippines: $1200 $1600 USD/month competitive for mid Xero/admin talent in PH with Australian experience
- South Africa: $1500 $2000 USD/month reflects quality accountants with near-native English and remote work experience
- Eastern Europe: $1800 $2000 USD/month aligns with decent technically capable accountants familiar with international Xero workflows and remote operation
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
