Maintenance Scheduler

Maintenance Scheduler Melbourne CBD VIC

Location: Melbourne CBD Victoria
Company: BGIS Government Services Aligned Client
Employment Type: Permanent Full-Time Hybrid (3 days office / 2 days WFH)

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across government healthcare education and critical infrastructure portfolios. We are known for our commitment to safety collaboration and thoughtful service delivery that supports communities and essential services.

Purpose of the Role

BGIS is pleased to introduce a newly created Maintenance Scheduler role supporting a recently awarded Victorian Government services portfolio. This position plays a central role in coordinating planned reactive and statutory maintenance activities across a diverse state-wide property portfolio.

Reporting to the Operations team you will work closely with Facilities Managers technicians and subcontractors to ensure maintenance activities are scheduled efficiently delivered on time and aligned with safety and compliance requirements.

The ideal candidate is organised calm under pressure and enjoys creating structure and clarity in busy operational environments.

Key Responsibilities

• Plan schedule and issue planned reactive and statutory maintenance work orders using BGIS Connect
• Prioritise maintenance activities based on risk compliance asset criticality and contractual timeframes
• Coordinate technicians and subcontractors to support efficient resourcing and route planning
• Maintain forward maintenance schedules to support continuity of service delivery
• Escalate overdue or high-risk work orders and support timely resolution
• Maintain accurate scheduling data asset details and completion records
• Use dashboards and digital insights to improve workflow efficiency and identify trends
• Liaise with internal teams and contractors to communicate schedule changes site access and requirements
• Support compliance reporting audits and KPI tracking through clear and reliable data

Education Experience & Skills

Essential:

• Experience in maintenance scheduling facilities coordination or service dispatch roles
• Strong organisational skills with the ability to manage high volumes of work orders
• Clear and confident communication skills with a collaborative working style
• High proficiency in digital systems and FM / CMMS platforms
• Understanding of compliance statutory maintenance and service delivery timeframes

Desirable:

• Experience using BGIS Connect or similar FM/CMMS systems
• Knowledge of building systems trades and maintenance workflows
• Experience supporting large or multi-site property portfolios

Workplace Flexibility

This role is based in our Melbourne CBD office close to public transport with a hybrid working arrangement (3 days office / 2 days WFH) after probation / training.
Ad hoc site visits and occasional additional hours may be required to support operational needs.

Why Join BGIS

Key Benefits Include:
AFR Best Places to Work 2024 & 2025
Winner Inspiring Workplaces Award 2025
Endorsed by Work180 as an employer of choice for women
Recognised by WORK180 as a Top 5 Employer for career development
Health and wellbeing benefits including EAP wellness programs & flu vaccinations
Career progression through secondments and internal mobility
Paid volunteer days and community giving initiatives
Inclusive culture with strong focus on flexibility and development

BGIS employs over 12000 people globally and manages more than 50000 facilities delivering essential services across Government Healthcare Higher Education and Utilities sectors.

How to Apply

If you are a detail-focused and collaborative maintenance or facilities professional who enjoys supporting smooth service delivery through thoughtful planning we would love to hear from you.

BGIS is an equal opportunity employer and strongly encourages applications from women Aboriginal and Torres Strait Islander peoples LGBTQ+ individuals and people from culturally diverse backgrounds.

Eligibility: Applicants must have full working rights in Australia.

Apply now to join a workplace that values clarity inclusion safety and continuous improvement.

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