Global Administrator x 2

Location: London (hybrid 3 days/week in the office)

Contract: permanent full-time

Position: 2

Interviews: 11-12 February 2026

Are you passionate about delivering high-quality administrative support for a global organisation The ITF is looking for a proactive and detail-oriented Global Administrator to join our team.

About the role

As Global Administrator you will play a key part in supporting the operational delivery of international governance meetings and events in line with the ITFs constitution and communications to member organisations and external partners.

You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the administration function contributing to the successful delivery of our Congress cycle and organisational work programme.

Working with a team of administrators you will report to the Global Administration Coordinator.

Key Duties and Responsibilities

Organising international meetings and conferences: setting up registration platforms for in-person and virtual meetings; venue sourcing; budgeting & forecasting; delegate management; managing rooming allocations catering and audio-visual (AV) requirements; arranging interpreters where required; booking international travel and supporting visa processes.

Documentation: assisting with the drafting proofreading & formatting of documentation for committee meetings and conferences to ensure high-quality and language appropriate documentation; minute taking and report writing at committee level.

Administration: drafting proofreading and formatting internal and external communications in line with ITF templates and standards; processing supplier invoices; other general administrative duties as required.

Membership: maintaining accurate records and updating ITF databases and other tools including CRM to ensure governance committee membership and contact records are up-to date.

About you

Were looking for a highly organised individual to support the delivery of our global organisational work programme. With responsibility for organising committee meetings and conferences across several of our industrial sectors and providing administrative support you will need the following to be successful in this role:

• Proven experience as an Administrator with excellent organisational and forward planning skills
• The ability to prioritise effectively and manage multiple tasks and projects simultaneously
• Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
• Confident working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
• Maintain confidentiality when handling sensitive information
• Strong numerical skills with experience of budgeting reconciliation and expense reporting
• Experience of arranging international travel and diary management
• Work independently & effectively with limited supervision as a liaison for our global membership and international partners
• Calm adaptable and proactive problem-solver
• Proficient with SharePoint Teams MS Office 365 and familiar with Zoom Cvent and Concur (or similar tools).
• Experienced with CRM systems and data handling
• Willingness to travel overseas occasionally to support international meetings & conferences
• Commitment to social justice and trade union values or mission-driven work

The International Transport Workers Federation (ITF) is a democratic affiliate-led federation recognised as the worlds leading transport authority. We fight passionately to improve workers lives connecting more than 700 affiliated trade unions from 150 countries to secure rights equality and justice for workers globally. We are the voice for nearly 18.5 million transport workers across the world.

We have offices in London Abidjan Amman Brussels Geneva Hong Kong Montreal Nairobi New Delhi Panama City Rio de Janeiro Singapore Sydney and Tokyo with members spanning the globe.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender marital status sexual orientation pregnancy race migration status colour ethnic origin nationality religion or beliefs disability age political opinions or trade union affiliation or activity.