Administration Assistant

Total Number of Openings

Chevron is one of the worlds leading integrated energy companies and has been presence in Australia for 70 years. Chevron Australia operates the Gorgon and Wheatstone LNG projects; manages an equal one-sixth interest in the North West Shelf Venture; operates Australias largest onshore oilfield on Barrow Island; and delivers quality fuel products and services across Australia through the Caltex brand.

At Chevron Australia we believe humanity can solve any challenge including meeting the worlds energy needs of today while advancing a cleaner energy tomorrow.

about the role

Chevron Australia is seeking an Administration Assistant to join the Functions Administration Team. Reporting to the Executive Assistant Functions this permanent Perthbased role provides comprehensive administrative support to the Upstream Commercial Team.

Key Responsibilities include:

• Scheduling highlevel meetings such as Joint Venture Partner sessions and internal engagements

• Updating and maintaining document tracking spreadsheets

• Key interface and liaison with internal and external stakeholders.

• Submit annual STARS requests

• Payment of annual levy permit fees

• Maintains distribution lists and matrices

• Coordinate Approval for Expenditure documents and track approvals

• Coordinate and compile presentations for internal meetings

• Managing complex international travel arrangements

• Support Director Executions via DocuSign.

• Ensures compliance with Information Management retention policies and maintains reference documentation.

• Monitors and manages multiple shared mailboxes maintains 3PC SharePoint sites and sponsor access requests to these platforms.

• Track and archive contractual documents.

• Manage and track Contract Approval Forms

• Source Company Extract information from ASIC as required

• Issue tabulations and Results of votes

• Event support as required

• Assists with any other general administrative tasks as required within scope of services

about you

We know our greatest resource is the ingenuity creativity and innovation of our people. Applications from motivated talented individuals with a keen interest in the energy industry are encouraged.

To be considered for this role applicants should have:

• High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by Commercial Upstream.

• Sensitive to multicultural customs issues ways of working and etiquette.

• Excellent written and verbal communication skills as this position will interface with Management Team members (Australia and Global) as well as VIPs from external companies.

• Adaptable and flexible to last minute changes requests as well as identifying process improvements for implementation across the Administrative Team

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) is essential.

• Demonstrated ability to use SharePoint effectively for document management

• Able to work autonomously or in a team environment.

what we can offer you

Everything we do at Chevron is guided by our values and our commitment toThe Chevron the heart of The Chevron Way is our vision to be the global energy company most admired for its people partnership and performance.

Participate in world-leading energy projects advance your professional development and expand your career within an inclusive collaborative and high-performing workplace.

A career with Chevron offers the following:

• A competitive remuneration package including bonus scheme and Recognition and Awards program.

• Health and wellness offerings include gap-free GP services fitness classes gym access and mental health support. More benefit details can be found here.

diversity equity & inclusion statement

Chevron Australia values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people. We encourage people of all abilities genders Aboriginal and Torres Strait Islanders diverse cultures and backgrounds LGBTIQ identities and all age groups to apply.

Chevron is committed to building a safe and respectful workplace where everyone is valued for their contribution to our future energy.

how to apply

To be a part of our success clickAPPLYto submit your application.

Applications close at11:59pm AWST on 26 January 2026.

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