Procurement Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Jhpiego is an international non-profit health organization and an affiliate of Johns Hopkins University dedicated to improving the health of women and families in developing countries. For over 50 years it has focused on providing high-quality low-cost health care solutions training health workers and strengthening health systems.
Jhpiego has been working in India since the 1980s in close partnership with national and state governments. With deep technical expertise and strong on-the-ground execution Jhpiego helps design test and scale practical solutions and innovations that fit real-world systems across 11 thematic domains (Maternal and Newborn Health Reproductive Health Nutrition Immunization Comprehensive Primary Health Care Human Resources for Health TB and Infectious Diseases Global Health Security Womens Cancers Non-Communicable Diseases Digital Health).
Jhpiego is hiring for the position of Procurement Assistant based at New Delhi to provide general Procurement support. S/he will report to the Sr Procurement Officer and Procurement and will also work closely with the Program Finance & Admin teams both at the India Country Office as well as State offices.
Responsibilities
Provide all Procurement support to the team to ensure timely processing of Procurement assignments.
Manage procurement of office supplies furniture office and communication equipment program related material and other items as per Jhpiego Procurementguidelines.
In consultation with Program teams initiate and close procurements actions and provide support as required.
Document procurement related both hard and soft data and ensure easy retrieval as and when required.
Support in procuring workshops meetings seminars hotels and transportation.
Assist the supervisor to develop and maintain good working relationships with all relevant local and In-country vendors/ service providers.
Negotiate for cost-effective service contracts for accommodation travel communicationhousekeeping security and pantry services and maintain both soft and hard documentation of the same.
Providing support for field procurement activities through the procurement points as necessary.
Closing Open POS on regular basis with finance to facilitate financial and donor reporting.
Providing assistance for procurement and documentation of Leases for ICO and Field Offices.
Preparation and analysis of procurement data for management purposes.
Perform other duties as assigned by the supervisor.
Required Qualifications
Bachelors degree with minimum 1 year of relevant work experience in procurementpreferably in an international NGO.
Advanced computer competency (Microsoft Word Power Point Excel Outlook).
Preferred Qualifications
Abilities/Skills:
Sound knowledge and understanding of Procurement practices.
Demonstrated ability to multitask and work in a multicultural team.
Strong negotiation communication interpersonal and problem-solving organizational and coordination skills.
Should be detail oriented.
Ability to coordinate activities independently and manage/ prioritize work from several sources.
Ability to handle a variety of assignments under pressure of deadlines.
Ability to develop productive working relationships with program and technical staff.
Excellent verbal and written communication skills in English and Hindi.
Required Experience:
Junior IC
Key Skills
- Category Management
- Purchasing
- Sourcing
- Procurement
- Employee Evaluation
- HR Sourcing
- Federal Aviation Regulations
- Supplier Management
- ERP Systems
- JD Edwards
- negotiation
- Contracts
About Company
An international, non-profit health organization affiliated with The Johns Hopkins University dedicated to improving the health of women and families.
