Rugby Events and Competitions Assistant

Working at the RFU means being part of the bigger picture at England Rugby: to be rooted in our purpose which is to enrich lives introduce more people to rugby union & develop the sport for future generations. If our purpose resonates with you and you recognise the value that sport can bring to peoples lives wed love to work with you. An opportunity has arisen for two Rugby Events & Competitions Assistants to join our Rugby Events & Competitions team on a permanent basis.

Job Title : Rugby Events & Competitions Assistant
Department : Rugby Events & Competitions/Performance Rugby/Venue
Reports to : Rugby Events Partner and Rugby Events & Competitions Manager
Salary Banding : c.27000 per annum
Job Level : Core
Location : HQ - This role is contractually based at Allianz Stadium offering some flexibility to work from home
Employment Type : Permanent
Working Hours : This is a full-time role covering 35hrs per week

Application Information:

• Please submit an anonymised CV (i.e. remove personal details).
• The closing date for applications 1st February at 9pm.
• Interviews will take place around 11th 12th and 16th February.
• Due to the high level of interest we anticipate we encourage early applications as we may close the vacancy early if we receive a strong pool of suitable candidates.

The Roles:

We have 2x Rugby Events & Competitions Assistant vacancies; one will focus more on events and the other will focus more on competitions however there may be some crossover of duties during peak times giving each incumbent great exposure opportunities. The responsibilities below are a combination of duties each role will undertake and some duties may feature more in one role than the other. At interview stage you will be able to have further discussions with the hiring team about how these roles will work independently together and with the wider team.

These roles will provide an efficient and effective administrative and operational support service to the Rugby Events and Competitions team. The role holders will be required to work collaboratively with various team members and support the delivery of several different administrative and operational requirements.

Some key responsibilities include:

Day-to-day responsibilities for both roles may include:

• Working collaboratively across the Rugby Events & Competitions team supporting them during different stages of planning and delivery of core rugby and commercial priorities.
• Responsibility for the coordination and delivery of key elements of larger projects as defined by the Rugby Events & Competitions Partner.
• Being a super-user for the day-to-day functionality of our operating systems (Oracle and GMS) including but not limited to procurement processes finance and budgeting.
• Assisting with day-to-day processes in the Competitions department including but not limitedto fixture scheduling match cards &kit matrix.
• Managing the Rugby Events & Competitions diary effectively liaising with internal stakeholders.
• Responsibility for areas of pre-event preparations ensuring Rugby Events & Competitions spaces at Allianz are operational fully stocked and kit and equipment is in good working order ahead of match days.
• Involvement in management of rugby events at Allianz Stadium and elsewhere such as training sessions Community Competition Finals Stadium Hires England Representative matches & England Senior games; taking on varied roles across the matches dependent on experience.
• Assisting with team services requirements including travel logistics and accommodation during peak delivery times
• Be the point of contact for the Rugby Events & Competitions Team Volunteer Workforce recruiting & liaising with volunteers for matches.
• Assisting with the compilation of pre-event reports for all events including match orders and match management documents and coordinating match debrief reports for the Rugby Events & Competitions Team.
• Developing excellent working relationships with internal stakeholders stadium hire clients RFU partners and contractors.
• Assisting on an ad hoc basis with Working Groups & Committees.
• Assisting with drafting and negotiating contracts & business management approval forms.
• Responsibility for planning & hosting team building/seasonal activities.
• Acting as the Data Steward for the Rugby Events & Competitions team. This will include attending meetings lifestyle management management principles & training.
• Liaising with contractors and suppliers.
• Actively collaborating with colleagues to contribute to the development and delivery of the current strategic business and operational plans.
• Acting as an ambassador for and promote the best interests of the RFU including the promotion of our culture and core values This Rose Means Everyone: Put The Team First Shape The Future Respect Each Other.
• Undertaking other duties as may be required from time to time as are consistent with the responsibilities of the post and the needs of the organisation.

Qualifications Skills & Experience:

The skills and attributes outlined in this description are not exhaustive and we welcome candidates who can bring different relevant experiences to the role.

Essential:

• Ability to consistently produce high quality work with experience of processing forms or documentation.
• Demonstrate a thorough approach to work showing a high attention to detail.
• Effective written verbal and listening communication skills with an ability to engage on all levels.
• Proactive and flexible approach to work.
• Good self-management of workload with self-assessment of their and awareness of the wider teams work capacity.
• Able to make effective decisions based on objective analysis of evidence and issues.
• Uses initiative and takes responsibility for decisions.
• Has the ability to work on own as well as part of a team with sufficient flexibility and willingness to take on roles outside their normal functional responsibility when required.
• Works with a process driven approach.
• Develops and maintains strong relationships and partnerships internally and externally.
• Intermediate level of experience across all Microsoft platforms.
• Committed to embodying the ethos our culture by using our three core values Put The Team First Shape The Future Respect Each Other to guide your day-to-day decisions actions and interactions.
• Committed to actively contributing and building an inclusive culture in your role and day to day behaviours.

Additional Information:

• We want you to have every opportunity to demonstrate your skills ability and potential. If there is anything we could do to support you through your application or to provide the best environment for your interviews including assistance or adjustment please reach out to recruitment@.
• During your application we will ask questions about your identity. This information is considered highly confidential and will not be seen by hiring managers. You can find out more about why we ask these questionshere.
• If you are a trans candidate applying for a job that requires a DBS check please reach out torecruitment@ directly to our safeguarding team (safeguarding@) to use the confidential sensitive application route. This will provide applicants with the choice not to have any gender or name information disclosed on their DBS certificate.
• This role will require a DBS check.