Administration Coordinator Global

Location: London (hybrid 3 days/week in the office)

Contract: permanent full-time

Interviews: 18-19 February 2026

Are you passionate about delivering high-quality administrative support for a global organisation The ITF is looking for a proactive and detail-oriented Administration Coordinator to join our team.

About the role

As Administration Coordinator - Global you will supervise and coordinate the work of a team of administrators responsible for providing reliable high-quality administrative support for international governance meetings and events and communications to member organisations and external partners.

You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the administration function including the logistical aspects of our global activities contributing to the successful delivery of our Congress cycle and organisational work programme.

Reporting to the Head of Global Administration you will help to strengthen long-term administrative systems that are efficient coordinated and fit for purpose in a complex international environment.

Key Duties and Responsibilities

• Manage a team of administrators and foster an environment of continual development and support and high performance
• Coordinate the workload of the team in the delivery of organisational work programmes
• Develop implement and update administrative policies and procedures ensuring consistent and standardised ways of working
• Oversee the logistical delivery of global meetings and conferences
• Oversee the delivery of multi-lingual communications to members (circulars meeting reports)
• Prepare meeting budget forecasts and contribute to the annual planning and budgeting cycle

About you

Were looking for a self-motivated and highly organised individual to support the delivery of our global organisational work programme. With responsibility for oversight of the logistical delivery of committee meetings and conferences you will need the following to be successful in this role:

• Proven experience managing and leading a team including mentoring performance development reviews and motivating others
• Strong knowledge of administrative practices ideally with experience in the delivery of international meetings & conferences
• Ability to prioritise effectively and manage multiple tasks and projects simultaneously often working across international time zones
• Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
• Confidence working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
• Maintain confidentiality when handling sensitive information
• Strong numerical skills with experience of budgeting reconciliation and expense reporting
• Calm adaptable and proactive problem-solver with a focus on continuous improvement
• Proficient with SharePoint Teams MS Office 365 and familiar with Zoom Cvent and Concur (or similar tools).
• Experienced with CRM systems and data handling
• Willingness to travel overseas occasionally to support international meetings & conferences
• Commitment to social justice and trade union values or mission-driven work

The International Transport Workers Federation (ITF) is a democratic affiliate-led federation recognised as the worlds leading transport authority. We fight passionately to improve workers lives connecting more than 700 affiliated trade unions from 150 countries to secure rights equality and justice for workers globally. We are the voice for nearly 18.5 million transport workers across the world.

We have offices in London Abidjan Amman Brussels Geneva Hong Kong Montreal Nairobi New Delhi Panama City Rio de Janeiro Singapore Sydney and Tokyo with members spanning the globe.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender marital status sexual orientation pregnancy race migration status colour ethnic origin nationality religion or beliefs disability age political opinions or trade union affiliation or activity.