Administrative Assistant

At APM Terminals a global leader in port and terminal operations we enable global trade and drive sustainable growth. As part of the A.P. MollerMaersk Group we connect economies and communities worldwide.

Our success is driven by a strong commitment to LEAN methodologies embedding continuous improvement into every aspect of our operations. Join us in Barcelona and become part of a team that values excellence collaboration and innovation while contributing to safe efficient and highperforming terminal operations.

We Offer

At APM Terminals we foster a dynamic learning and training culture that empowers our employees to thrive.

Guided by LEAN principles and a strong safety culture we continuously invest in our peopleensuring opportunities for professional growth skill development and longterm career progression. You will be part of an inclusive and international environment where your contribution matters your ideas are valued and continuous improvement is everyones responsibility.

Key Responsibilities

As an Administrative Assistant (JL2) you will provide efficient and reliable administrative support to the leader and the team contributing to smooth daily operations and effective collaboration across the organization.

Administrative & Operational Support

• Manage expense reports invoice handling and timely settlement of payments
• Coordinate travel arrangements including bookings logistics and visa handling
• Act as the first point of contact for administrative questions and requests
• Maintain organizational charts subscriptions distribution lists and SharePoint sites
• Own and manage calendars meeting agendas and preparation of materials

Meetings & Events

• Book venues and coordinate logistics for meetings offsites and conferences
• Support event management including internal events and social initiatives
• Order gifts flowers and other adhoc administrative items

Safety Quality & Compliance

• Comply with policies related to Occupational Risk Prevention Quality Safety (ISPS/ISS) and Environment
• Actively contribute to a strong safety culture and incidentfree operations
• Support continuous improvement initiatives aligned with LEAN principles

Stakeholder Interaction

• Collaborate closely with leaders team members EA community and internal departments (IT Facilities etc.)
• Coordinate with external suppliers when required

Were Looking For

We are looking for a proactive and serviceoriented professional who thrives in a structured fastpaced environment.

Key Profile & Competencies

• Leanminded: You naturally look for better ways of working focus on rootcause problem solving and strive for continuous improvement
• Strong organizational and planning skills with high attention to detail
• A cando attitude flexible mindset and ability to manage multiple priorities
• High level of integrity trust and discretion
• Excellent interpersonal and collaboration skills

Experience & Skills

• Previous experience in an administrative / assistant role supporting leaders or teams
• Proficiency in MS Office and digital collaboration tools
• Experience with expense settlement purchase order systems and stakeholder management
• Comfortable working in an international and multicultural environment

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