Multi-Discipline Project Manager

BENEFITS @ PROVIDENCE. As an employee-owned company Providence Engineerings benefits and perks are designed to foster a rewarding work/life balance and truly support our employee-owners throughout their career.
Employee Stock Ownership Plan (ESOP). Providence is 100% employee owned. Our ESOP serves as a retirement plan for employee-owners by holding tax-free investments on their behalf.
401(k) Retirement Program with company match.
Medical / Prescription Insurance. Dental Insurance. Vision Insurance. Health Savings Account.
Paid Vacation. Eleven Paid Holidays. Paid Sick Leave.
Flex Time.
Life Insurance. Short-Term and Long-Term Disability Insurance. Employee Assistance Program (EAP).
Professional Registration & Licensure Reimbursement. Professional Development Education.

Job Summary

The Multi-Discipline Project Manager will organize manage and plan projects of all sizes in a manner consistent with company-wide policies and procedures. A Multi-Discipline Project Manager will typically lead project teams comprised of Project Managers Project Engineers and Design Engineers Architectural Designers and other professionals as required for multiple projects.

Duties and Responsibilities

• Assist in securing most of own project work through proposals to new and existing clients; eventually works exclusively on own work
• Perform initial project planning and organization including but not limited to developing project schedules scheduling resources including external subconsultants verifying design concepts organizing and setting up project files and setting up project accounting for successful management and invoicing
• Adopt positive attitude of accountability by providing reliable constructible affordable and timely solutions (RCAT) resulting in Providence being the Engineer of Choice
• Oversee a team of engineers and consultants to ensure projects are prepared on time on budget and in accordance with code and client requirements
• Ensure the technical and financial success of assigned projects
• Delegate work and assignments to team members based on expertise work experience and time constraints
• Communicate and act as a liaison between internal clients external clients vendors and other project stakeholders as applicable
• Address internal and external client questions and/or concerns throughout the project
• Conduct risk assessments; report identified risks to management; provide recommendations for mitigation of risk
• Ensure project compliance with federal state local industry contractual and company regulations standards specifications and best practices
• Communicate and collaborate with project design teams to complete multiple concurrent projects on time to specifications and with accuracy and efficiency
• Work on projects secured by others as assigned by the scheduling team
• Act as lead Project Manager on projects of various size
• Act as lead Project Manager on self-performed projects
• Prepare redline drawing markups and/or review markups prepared by support staff for drafting department implementation
• Communicate with co-workers and ensure accuracy of the completed drawings in comparison to the intent of redline markups
• Maintain a positive attitude with co-workers
• Prepare and implement a project budget based on contracted fees
• Outline the tasks involved in the project and delegate accordingly
• Mentor colleagues to promote their technical development and efficiency
• Oversee and complete drawing and calculation submissions for internal quality control reviews in accordance with established protocols respond to quality control reviewers critical comments and incorporate appropriate revisions
• Conduct cost analysis and estimate expected costs for project proposals
• Develop and actively maintain electronic and hard-copy project file records in accordance with established protocols
• Maintain accurate contracted fees in the company project accounting system in an organized manner and in accordance with established protocols
• Review and approve client invoicing in a timely manner
• Assist in the pursuit of aged accounts receivable balances in accordance with established protocols
• Submit prime and subconsultant contract agreements purchase order terms and conditions lien waivers and non-disclosure agreements to the contracts team for legal and insurance review and negotiation
• Exhibit knowledge of legal language pitfalls in contract agreements
• Establish maintain and continually improve relationships with existing clients for business development
• Communicate and collaborate with management business development and marketing teams to provide information required to promote the company and to obtain new clients and retain existing clients
• Provide co-worker performance feedback
• Comply with company policies and procedures
• Participate in continuing education webinars and education sessions and maintain required professional development hours for state license(s) if needed
• Participate in networking and business development opportunities
• Participate in local or national chapter of professional organization(s)
• Perform other related duties as assigned

Knowledge Experience and Skills

• Associates or Bachelors degree in Architectural Engineering Construction (AEC) or a closely related field is required

• Registration as a professional engineer (PE/SE) preferred

• 10 years of related engineering and/or building design experience

• At least 6 years of supervising and leading project teams

• Exceptional supervisory and leadership skills

• Excellent budgeting and cost containment skills

• Excellent time management skills with a proven ability to meet deadlines

• Excellent analytical and problem-solving skills

• Excellent written and verbal communication skills

• Excellent organizational skills and attention to detail

• Excellent interpersonal and customer service skills

• Ability to prioritize tasks and to delegate them when appropriate

• Thorough understanding of or the ability to quickly learn about project requirements

• Ability to present hand-written project notes and/or meeting minutes in an organized and legible manner

• Proficient with Microsoft Office Suite or similar software to maintain accurate project records