Senior Payroll Manager

Senior Payroll Manager

Westwood Professional Services Inc.

Westwood Professional Services Inc. is seeking an experienced and detail-oriented Senior Manager of Payroll to join our team at our headquarters in Plano TX. The ideal candidate will have a strong background in payroll management tax setup and compliance with a specific expertise in using Paylocity. This role is crucial in ensuring accurate and timely payroll processing for our organization.

Oversee and manage the full payroll function to ensure accurate and timely processing of all employees pay in compliance with federal state and local tax and payday laws.
Develop implement and maintain payroll policies procedures and internal controls to ensure accuracy compliance and operational efficiency.
Administer and optimize Paylocity including configuration system maintenance data integrity reporting capabilities and coordination of automated tax filings and payroll-related interfaces
Collaborate cross-functionally with HR Finance Accounting IT and Benefits to ensure seamless payroll operations data consistency budgeting forecasting and benefit plan administration.
Lead mentor and develop the payroll team overseeing workload planning quality assurance performance management and customer service standards.
Monitor and enhance payroll operations identifying opportunities for system improvements workflow efficiencies automation and best-practice adoption.
Ensures compliance with all applicable laws and regulations including tax updates wage and hour requirements personnel changes overtime and bonus calculations deductions and documentation standards and
Verifies that all employee timesheets are submitted and retained appropriately.
Maintain strict confidentiality and ensure proper controls to safeguard private and sensitive employee information.
Research and resolve payroll issues respond to employee inquiries and communicate payroll changes updates and process improvements effectively to stakeholders.
Lead payroll audit activities including internal reviews Wage & Hour audits and external audits; provide required documentation and resolve discrepancies.
Manage payroll tax compliance ensuring timely and accurate tax payments filings and reconciliations in partnership with Paylocity and external agencies.
Manages year-end closing process including W-2 statements and year-end reporting.
Provide payroll data and analytics from Paylocity for operational reporting financial modeling audit support and leadership insights.
Serve as the primary payroll liaison with Paylocity and technical teams addressing system issues testing enhancements and ensuring ongoing system reliability.
Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks benchmarking best practices and participating in professional societies.

Experience using Paylocity required
Build scalable processes and SOPs ensuring compliance and efficiency
Partner closely with HR Finance and IT to drive integration and innovation
Develop dashboards analytics and reports to inform strategic decision-making
Ability to organize multi-task prioritize work under time constraints to meet critical deadlines supervise and train staff
High attention to detail with problem-solving and decision-making skills
Ability to manage difficult payroll situations with team members provide exceptional customer service deal sensitively with confidential information and work with a high degree of professionalism and with a strong work ethic
Ability to make well-reasoned and timely decisions based on careful objective review and informed analysis of available considerations and factors.

Minimum of 5 years of experience in payroll management with a strong background in tax compliance.
Proven experience with Paylocity is required.
Excellent understanding of payroll processes and regulations.
Strong analytical and problem-solving skills.
Exceptional attention to detail and organizational skills.
Ability to work effectively in a fast-paced environment.
Demonstrated knowledge of managing a team of payroll staff.

At Westwood our purpose is to create a better world for people through our work. We transform the energy grid design resilient infrastructure and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation we stand at the forefront of our industry dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts retains and develops high performers. Our team values relationships innovation dedication initiative and growth. We believe fostering a collaborative One Team mentality yields superior outcomes
in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients success driving to provide solutions that make a lasting difference. Safety sustainability and operational excellence are not just facets of our work; they are intrinsic to our identity guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives we enrich the lives of those we serve engage others within our industry and create a lasting impact on communities around the world. To us success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2024 Zweig Group ranked Westwood nationally at #13 and #40 respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industrys top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.