Front Desk Receptionist

Join Our Team as a Front Desk Administrator

Werea team ofA-players.Ifyourepassionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day we want to hear from you!

Are you organized detail-oriented and great at creating positive first impressions Do you thrive in fast-paced settings where your multitasking skills shine Join us as the friendly face of our firm welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. Ifyoureready to bring your energy focus and positive attitude to a dynamic teamwe want you!

Compensation:$20 - $23 DOE

Schedule:8-hour shift(Monday to Friday)

Work Location:In person(Not Remote)

Benefits:

• Gym Reimbursement
• 401(k) Matching
• Health Insurance
• Vison Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Elite Package Program
• Bonus Program
• Referral Bonus

To Apply:

Were excited to welcome a dedicated detail-oriented and enthusiasticFront Desk Administratorto our team! Ifyourepassionate about creating positive first impressions and ready to bring your skills to a supportive dynamic environment please send your resume and a cover letter highlighting yourexpertise. We cant wait to see how youll contribute to our success!

• Greet andassistclients and visitors providing information and directing them to theappropriate personnel.
• Answering Law Firm inbound calls by the 2ndring andassistingor redirecting asappropriate.
• Maintain an organized and presentable front desk and reception area.
• Perform administrative duties such as data entry filing making copies or printing any documentation as tasked by the legal team.
• Prepare consult books and anyadditionaldocuments for Attorneys one day before meetings.
• Remind clients 3 days before their scheduled Hearing.
• Communicate with staff via emails texts and posted reminders for events and any notifications needed.
• EnsureConference Rooms are neat and ready for client meetings.
• Coordinate Front Desk coverage by other team members if you must step away.
• Calendar calls include confirming rescheduling and canceling calls.
• Schedule appointments manage calendars and coordinate meetings for staff as needed.
• Replenish supplies inventory by entering weekly orderrequests ensuringtimelyrestocking.
• Prepare retainer folders with required materials in advance for Case Managers andmaintaina supply on hand.
• Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates.
• Print and deliver Intake Questionnaire to Attorneys for Free Consults.
• Print and deliver a dailycalendarfor attorneys.
• Processuploadand file legal mail.
• Update approved time off request forms in the Firm Calendar and send email confirmation toappropriate parties.
• Open New Client Case Files daily and on time based on the Urgencytime limit.
• Complete assigned Dockets checks and distribute accordingly.
• Ensure all case files are indexed and delivered to the attorney for the hearings6 weeksprior to the hearing date.
• Enter all your time into the case management system before leaving the office at the end of the day.
• Support special projects events and other operational tasks as assigned.
• Alwaysmaintainthe confidentiality of sensitive information.

• High school diploma or equivalent.
• 1-2 years ofexperience in office administration or other related fields.
• Proficiencyin Microsoft Office Suite (Word Excel Outlook) and familiarity with office management software.
• Excellent verbal and written communication skills.
• Strong organizational skills anddiligence; ability to multitask and prioritize effectively.
• Professional demeanor anda commitmentto providing exceptional customer service.
• Strong typing and computer skills.
• Prompt anddependablein task executionwiththe ability to work both independently and as part of a team.
• Must be able to pass pre-employment screening (background).
• Proficient in English and Spanish with the ability to communicate effectively in diverse professional contexts.

Required Experience:

Junior IC