Executive Assistant- Philadelphia, PA

Job Description
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Janney is an award-winning full-service financial services firm committed to understanding our clients needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.

The Executive Assistant provides high-level administrative and operational support to the President of Private Client Group and the Chief Operating Officer both members of the Firms Executive Leadership Team (ELT). The role requires strong organizational skills sound judgment and the ability to manage multiple priorities in support of senior leadership.

The Executive Assistant serves as a trusted partner to both executives supporting the efficient and professional operation of their offices. The successful candidate will interact regularly with senior leadership and internal and external stakeholders and must demonstrate professionalism discretion and reliability.

This position works closely with business partners across Wealth Management Marketing & Corporate Communications Legal & Compliance Finance and Human Resources. The role requires advanced proficiency in Microsoft Office strong communication skills attention to detail and a proactive approach to problem-solving.

What you are good at:

Communication Clear and effective communication with internal and external Janney stakeholders demonstrating follow through and timely responsiveness.
Proactive and Detail oriented managing multiple calendars meetings and travel schedules using strong organizational and time-management skills to prioritize tasks in a fast-paced environment.
Building Relationships Connecting with others in a professional manner that fosters trust and creates collaborative relationships with senior executives colleagues and external partners.
Responsibilities:

Provide dedicated administrative support to the President of Private Client Group and Chief Operating Officer effectively managing competing priorities.
Manage complex calendars and scheduling to support the efficient use of executive time.
Coordinate meetings and ELT-related initiatives including preparation and distribution of materials agendas and follow-up items as appropriate.
Serve as a point of contact for the executives in interactions with internal partners clients and external stakeholders.
Prepare edit and maintain executive-level correspondence presentations spreadsheets reports and databases with a high degree of accuracy.
Coordinate domestic and international travel arrangements including itineraries and expense reporting in accordance with firm policies.
Liaise with other departments to support executive priorities and initiatives.
Generate and maintain ad hoc and recurring reports to support budgeting business planning and compliance supervision processes.
Assist with special projects and firm-wide initiatives by coordinating logistics tracking deliverables and supporting follow-through.
Provide general administrative support as needed including phone coverage supply ordering mail distribution filing and related tasks.
Handle sensitive information with professionalism and appropriate judgment.
Perform other duties as assigned.
What you have:

Formal administrative training or equivalent professional experience required; experience in the financial services industry is preferred.
Minimum of 5 years of executive or senior-level administrative experience preferably supporting multiple senior leaders.
Advanced proficiency in Microsoft Outlook Word Excel and PowerPoint.
Strong organizational and time-management skills with the ability to prioritize effectively in a fast-paced environment.
Demonstrated ability to work independently and exercise good judgment.
Excellent written and verbal communication skills.
Professional demeanor with the ability to interact effectively with senior executives colleagues and external partners.
High attention to detail and strong follow-through.
Self-motivated reliable and accountable with a strong sense of responsibility to the business.
Team-oriented with the ability to work collaboratively across departments.
Ability to work under pressure while maintaining professionalism.
High standards of integrity.


What Success Looks Like in This Role

Executive offices operate efficiently and smoothly.
Calendars meetings and travel are managed proactively and accurately.
Stakeholders experience clear communication responsiveness and follow-through.
Why work for us

Benefits: Janney believes that its employees are the key to what makes a great company. Although work makes up a large portion of an employees life we believe that a balance between work and non-work activities is essential to maintain quality performance and a positive work atmosphere. We offer a competitive package including Paid Parental Leave generous Paid Time Off eligibility for a $2000 referral bonus and Professional Development Assistance Plan designed to help you make the most of your life at work and at hometoday and in the future. Explore further.

Janney is an award-winning full-service financial services firm committed to understanding our clients needs and providing advice beyond are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.

Fostering a positive workplace experience remains a top priority. Weve earned the Great Place to Work certification which recognizes employers that create an outstanding employee experience. Based entirely on what current employees say about their experience working at Janney this prestigious recognition underscores our commitment to our people and culture.

People are our strongest asset. We recognize that when our team members thrive our firm is more successful.

Janney is an equal opportunity employer and makes employment decisions on the basis of merit and business needs