Office Manager

Tokiye Integrated Medical Services

Job Location:

Uyo - Nigeria

Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

The Office & Administration Manager will be responsible for overseeing all administrative office management and support services for the organization and project operations. The role ensures efficient day-to-day administrative functioning effective coordination of office resources fleet and facilities management and strong governance over administrative policies and procedures. The Office & Administration Manager will support senior management and project teams by ensuring a professional well-organized compliant and productive working environment enabling operational teams to focus on project delivery.

Key Responsibilities

Office Administration and Operations

Oversee daily office operations ensuring smooth and efficient administrative support to project and corporate teams.
Establish implement and continuously improve administrative policies procedures and standard operating processes (SOPs)
Manage office supplies equipment utilities and service contracts to ensure uninterrupted operations.
Coordinate meeting logistics office communications document control and records management.
Ensure a professional office environment aligned with corporate standards and brand image.

Facilities Fleet and Asset Management

Manage company facilities offices and site accommodation ensuring safety functionality and compliance.
Oversee fleet management including company vehicles drivers fuel usage maintenance schedules licensing and insurance.
Implement systems to track vehicle utilization fuel consumption and maintenance costs.
Ensure proper control and safeguarding of administrative assets and fixed assets.
Coordinate office relocations site setups and demobilisation activities as required.

Human Resources and Staff Support

Support HR functions by managing attendance records and staff documentation in collaboration with the HR Manager.
Coordinate staff welfare travel arrangements accommodation and logistics.
Support expatriate and local staff with administrative requirements and housing coordination (where applicable).

Procurement and Vendor Coordination

Coordinate procurement of office-related goods and services in line with company policies.
Manage administrative vendors and service providers (cleaning security maintenance transport).
Monitor vendor performance and ensure service level compliance.
Support cost control by tracking administrative expenses against approved budgets.

Governance Compliance and Reporting

Ensure compliance with company policies administrative controls and regulatory requirements.
Maintain accurate administrative records contracts licenses and permits.
Prepare periodic administrative and fleet reports for management review.
Support internal and external audits by providing complete and accurate documentation.
Promote confidentiality ethical conduct and professional standards across administrative functions.

Leadership and Continuous Improvement

Supervise and mentor administrative staff drivers and support personnel.
Set performance expectations and ensure accountability within the administrative team.
Identify opportunities to improve administrative efficiency through process optimization and digital tools.
Foster a culture of service excellence discipline and continuous improvement.

Requirements

Bachelors degree in Business Administration Management Public Administration or related discipline.
Professional certification in Administration Facilities Management or HR is an advantage.
Minimum 10 years of progressive experience in office and administrative management especially in a construction setting.
Proven experience managing fleet/vehicle operations and drivers in a structured organization.
Experience supporting large project teams construction or engineering environments is strongly preferred.
Strong knowledge of administrative governance asset control and office systems.

SKILLS AND COMPETENCIES

Strong organizational and multitasking abilities.
Excellent leadership and people management skills.
High attention to detail and administrative discipline.
Strong communication and interpersonal skills.
Ability to manage confidential information with discretion.
Problem-solving mindset with a proactive approach to operational challenges.

Benefits

This role offers the opportunity to support a high-profile healthcare infrastructure project by ensuring the administrative backbone of the organization operates efficiently and professionally. You will work closely with senior leadership and multidisciplinary teams in a structured high-impact environment.

We offer a competitive compensation package stable work environment and long-term career growth opportunities within a growing healthcare infrastructure organization.