Administrative Assistant to Executive Director of Cypress Hills Local Development Corporation

Cypress Hills Local Development Corporation (CHLDC) is a community-based not-for-profit community development corporation and settlement house that offers comprehensive housing preservation early childhood education urban agriculture public health youth and family services career and education college success and community organizing programs. With community residents leading the way the mission of Cypress Hills Local Development Corporation is to build a strong sustainable Cypress Hills/East New York where youth and adults achieve educational and economic success secure healthy and affordable housing and develop leadership skills to transform their lives and community. CHLDC currently serves 20000 residents from 20 different community locations with a dedicated workforce of 150 full-time and 400 part-time employees.

The organization is at a critical juncture in its development. CHLDC has grown significantly in the last several years. Our organization opened a new community center/service hub two years ago and recently merged with another settlement house in East New York. We are also making unprecedented investments in our staff and back office. Moreover we are welcoming a new Executive Director upon the retirement of our long-time/founding Executive Director.

Responsibilities:

• Assist Executive Director in daily administrative tasks including handling public inquiries and requests for information for the Executive Director managing executive directors calendar record keeping communications and compliance matters as assigned.
• Act as liaison between the Executive Director and members of CHLDCs Board of Directors maintaining schedules and minutes of all committee and full board meetings preparing and distributing relevant materials to board members prior to meetings making reminder calls and sending reminder texts and emails; arranging logistics of meetings and special events such as outreach breakfasts with clergy from the community.
• Coordinate updates in government contracting portals related to CHLDCs organizational profile Board of Directors and leadership.
• Represent the Executive Director at community and other public events.
• Maintain working relationships with offices of local elected officials community board public schools and other social service agencies.
• As requested schedule and organize meetings visits and events and maintain the Executive Directors calendar.
• Serve on the agencys communications/fun committee focused on bringing staff together from diverse sites and divisions to share information build morale and develop skills and greater understanding of the organizations plans and mission.
• Handle tasks related to the board-directed Cesiah Toro Mullane Scholarship Fund.
• Organize master files of agencys legal documents minutes/board materials disclosures legal and other compliance filings insurance and other files of the Executive Director.
• Notarize documents for Executive Director Board Members and Deputy Directors.
• Support Executive Director Deputy Director and Division directors with filing public disclosures and contract filing material for organization board officers and Executive Director.
• Provide support for staff meetings and management team meetings.
• Handle sort direct administrative office mail.
• Draft letters reports and spreadsheets for the Executive Director.
• Handle credit card travel arrangements insurance and ordering as needed.
• Report to the Executive Director on a regular basis.
• Demonstrate commitment to leadership development community building and community organizing as strategies for social change.

Position Requirements:

:

• Bachelors Degree in communications urban studies social work or related field. 5 years of relevant experience.
• Detailed oriented and extremely well-organized with great time management skills.
• Strong grammar editing and writing presentation and communication skills.
• Personable professional and passionate about the work of the organization.
• Proficient in Microsoft Office suite.
• Have notary license or be willing to obtain
• Maintain confidentiality and highest ethical standards.
• Demonstrated commitment to leadership development community building and community organizing as strategies for social justice and social change.
• Bilingual in Spanish a plus

Compensation:

• $58500 - $65000 dependent upon experience excellent benefits including family health insurance and employers match towards 403B retirement savings

To Apply:

• Email resume and cover letter to Michelle Neugebauer Executive Director at:

CYPRESS HILLS LOCAL DEVELOPMENT CORPORATION IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND IS COMMITTED TO WORKPLACE DIVERSITY AND INCLUSION.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race color religion national origin gender marital status sexual orientation age disability veteran status or any other characteristic protected by federal state or local law. We promote recognition and respect for individual and cultural differences and we work to make our employees feel valued and appreciated whatever their race gender background or sexual orientation. We offer competitive salaries excellent benefits and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience

EOE Minorities/Women/Disabled/Veteran