Events Administrator

Whitestown, IN - USA

Yearly Salary: $ 41000 - 47000

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

EVENTS ADMINISTRATOR

PREBORN! REMOTE

Scope:We are seeking a Christ-loving detail-oriented and highly organized Administrative Support Specialist with strong administrative skills to assist in the planning coordination and execution of events. This role will provide essential administrative support to the events team ensuring smooth operations and successful event delivery. The ideal candidate is proactive highly organized and able to manage multiple tasks in a fast-paced environment.

Report:Events Director (Remote)

Location:Remote or Indianapolis IN

A Little About Us:PreBorn! is a national grant-maker exclusively for pregnancy clinics across the U.S. (and a few beyond)! We empower clinics through providing training consultation and equipment to help rescue babies and bring mothers and their families to the saving knowledge of Christ.

We are a God-centered and God-directed non-profit that seeks to operate with excellence efficiency and innovation. We are a diverse family with people from all different backgrounds united through our love for Christ and our love for life.

Character Qualities:

Servant-leader

Detail Oriented

Multi-tasker

People and Results Oriented

Organized

Collaborative

Resourceful

Creative Problem Solver

Critical Thinker

Qualifications:

Personal growing relationship with Jesus Christ.

Agreement with and adherence to PreBorn!s Statement of Faith and Code of Christian Conduct. 100% pro-life.

Willingness to intercede before God for the ministry of PreBorn!.

Proven experience in event planning administrative support or a related field preferred.

Exceptional organizational time management and multitasking skills with the ability to prioritize tasks.

Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.

Ability to work efficiently and maintain composure under pressure and meet deadlines both individually and as a part of a team.

Availability to work flexible hours including evenings and weekends as required by event schedules.

Strong written and verbal communication abilities.

Familiarity with budget management and vendor negotiations and contracts.

Proficiency in Microsoft Office Suite event management and project management software (e.g. Asana FundEasy Cvent Virtuous and Excel).

Travel required- about 10%.

Key Responsibilities:

Provide administrative support for event planning and execution including scheduling document preparation and communication.

Assist with event logistics such as venue coordination vendor communication and material preparation.

Maintain and update event databases guest lists and RSVP tracking.

Prepare event-related correspondence reports and presentations as needed.

Support budget tracking by processing invoices expense reports and purchase orders.

Coordinate travel and accommodations for speakers staff and special guests.

Assist with on-site event setup registration and troubleshooting as needed.

Manage post-event follow-up including thank-you emails surveys and reporting.

Collaborate with internal teams and external partners to ensure seamless event execution.

Benefits:(Full time only)

Health Insurance

401K matching

Paid vacation

Paid holidays

MISSION PRE-BORN INC is an EEO Employer - M/F/Disability/Protected Veteran Status

View all jobs at this company

Required Experience:

Unclear Seniority

EVENTS ADMINISTRATOR PREBORN! REMOTE Scope:We are seeking a Christ-loving detail-oriented and highly organized Administrative Support Specialist with strong administrative skills to assist in the planning coordination and execution of events. This role will provide essential administrative suppor...