Payroll and HR Administrator

Portland, TX - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Cascade AIDS Project(CAP) is the oldest and largest AIDS Service Organization (ASO) in Oregon and Southwest Washington that provides the LGBTQ community and beyond with compassionate healthcare. CAPs mission is to promote well-being and advance equity by providing inclusive health and wellness services for LGBTQ people people affected by HIV and all those seeking compassionate care. Prism Health Our House Tods Corner and Esthers Pantry are all apart of CAP. To learn more about us please visitCAP Prism Health andOur House.

Cascade AIDS Project is looking for an HR and Payroll Administrator. We are looking for a detail-oriented professional to serve as the technical backbone of our People Operations this role you arent just processing numbers; you are ensuring that the people who care for our community are paid accurately supported in their benefits and free to focus on their patients and clients.

This is a Full-Time role working at our Davis St location in the Old Town area of Portland. The schedule for this role is a Hybrid Monday-Friday 9:00am-5:00pm 3 days in office and 2 days work from home.

The pay for this position is a yearly salary of $62000

Please submit your resume and cover letter by January 31^st 2026.

Who You Are

You have at least 2 3 years hands-on experience processing full cycle payroll. Its a huge plus if some or all of this experience is in non-profit healthcare or unionized organizations.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus but not required.
You are comfortable navigating HRIS platforms (a year or more experience processing payroll and/or administering benefits in Paycom is a huge plus!) and you arent afraid of VLOOKUPS or Pivot Tables in Excel.
You are a data detective. You dont just enter data; you verify it. You have a keen eye for detail and you find satisfaction in reconciling a complex invoice to the penny.
You have a systems mindset. You might not be a developer but you have an aptitude for understanding how systems talk to each other. You are interested in looking at a workflow and asking Is there a better faster way to do this
You are a calming presence. You understand that pay and benefits are personal and stressful. When an employee comes to you with a problem you bring emotional regulation empathy and a solutions-oriented approach to the conversation.
You are mission-aligned. You understand that in a non-profit healthcare setting administrative excellence directly supports the delivery of compassionate care.

What Youll Do

You will manage the full lifecycle of semi-monthlypayroll for our team using Paycom ensuring 99.5% accuracy in timecards deductions and final pay.
You will be the guardian of our HRIS data integrity conducting regular audits to ensure our personnel files benefits data and learning management records are flawless.
You will tackle monthly reconciliations of benefit carrier invoices (including our ICHRA medical plans) identifying discrepancies and solving root-cause errors between our systems and vendor bills.
You will serve as the first point of contact for employee questions regarding pay benefits and policies providing clear answers and Tier 1 support.
You will partner with the broader people and culture team to identify inefficiencies in our current processes and help implement smoother digital-first workflows.

Qualifications

Vacation
Health Leave
Retirement 3% Employer Match
Medical Dental & Vision
Life Insurance Disability & Family Leave

For more details about our benefits please visit our careers page cares about the safety of our team members and clients. All new employees are required to provide proof of vaccination status to HR at the time of hire (unless a documented medical or religious exemption is requested and approved).

Required Experience:

Senior IC

DescriptionCascade AIDS Project(CAP) is the oldest and largest AIDS Service Organization (ASO) in Oregon and Southwest Washington that provides the LGBTQ community and beyond with compassionate healthcare. CAPs mission is to promote well-being and advance equity by providing inclusive health and wel...

Description

The pay for this position is a yearly salary of $62000

Please submit your resume and cover letter by January 31^st 2026.

Who You Are

You have at least 2 3 years hands-on experience processing full cycle payroll. Its a huge plus if some or all of this experience is in non-profit healthcare or unionized organizations.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus but not required.
You are comfortable navigating HRIS platforms (a year or more experience processing payroll and/or administering benefits in Paycom is a huge plus!) and you arent afraid of VLOOKUPS or Pivot Tables in Excel.
You are a data detective. You dont just enter data; you verify it. You have a keen eye for detail and you find satisfaction in reconciling a complex invoice to the penny.
You have a systems mindset. You might not be a developer but you have an aptitude for understanding how systems talk to each other. You are interested in looking at a workflow and asking Is there a better faster way to do this
You are a calming presence. You understand that pay and benefits are personal and stressful. When an employee comes to you with a problem you bring emotional regulation empathy and a solutions-oriented approach to the conversation.
You are mission-aligned. You understand that in a non-profit healthcare setting administrative excellence directly supports the delivery of compassionate care.

What Youll Do

You will manage the full lifecycle of semi-monthlypayroll for our team using Paycom ensuring 99.5% accuracy in timecards deductions and final pay.
You will be the guardian of our HRIS data integrity conducting regular audits to ensure our personnel files benefits data and learning management records are flawless.
You will tackle monthly reconciliations of benefit carrier invoices (including our ICHRA medical plans) identifying discrepancies and solving root-cause errors between our systems and vendor bills.
You will serve as the first point of contact for employee questions regarding pay benefits and policies providing clear answers and Tier 1 support.
You will partner with the broader people and culture team to identify inefficiencies in our current processes and help implement smoother digital-first workflows.