BFT Temporary Department Coordinator

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The MGH Institute of Health Professions the graduate school for Mass General Brigham located in the Charlestown Navy Yard sits at the intersection of higher ed and healthcare. Our mission more critical than ever given the complexity of todays healthcare systems is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks keeping the Institute community and those outside it including media informed. Within the Institute community we communicate information around campus events gatherings faculty thought leadership and accomplishments of our students faculty and researchers through a mix of emails social media and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs initiatives and faculty expertise.

The Department Coordinator is a 20-hour per week in-office position.

The successful candidate will possess superb organizational skills to process business transactions handle administrative tasks and tap into his/her creative side by taking photos writing news briefs and assisting with social media tasks. With the many hats being worn the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week:

Client Services

To work with our partners within the Mass General Brigham system you will need an exceptional attention to detail as you:

• Execute purchase orders submit requisitions and invoices obtain quotes from vendors submit change orders and monthly expense reports obtain scopes of work and set up new vendors in our financial management system (Workday).
• Work with Finance on accruals and expense transfers (reclass)
• Follow-up with various partners within Mass General Brigham to ensure transactions are in motion

Communications

• Handle photography requests
• Work with Smartsheet (project management system) to input story information add announcements to intranet send TV ad displays to Informational Technology department
• Checking tracking service for media hits/mentions of MGH Institute
• Monitoring departmental email account
• Assist in categorizing photos in Photoshelter (photo database)
• Craft monthly Employee Spotlight feature
• Obtain research listings from faculty then post on intranet

Social Media

• Organize assets (photos videos graphics) into labeled folders for easy access
• Monitor competitor accounts and summarize their content themes
• Research trending audio hashtags challenges holidays observances and key dates relevant to higher ed/healthcare industry

Qualifications:

• High School Diploma or equivalent required. Bachelors degree preferred.
• 1-2 years office experience preferred

Skills:

• Strong written and verbal communication skills
• Attention to detail

Proficiency in Office 365

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Onsite

399 Revolution Drive

0

Temporary

Day (United States of America)

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework