Vendor Compliance Administrator
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Vendor Compliance Administrator Melbourne CBD VIC
Location: Melbourne CBD Victoria
Company: BGIS Government Services Aligned Client
Employment Type: Full-time Permanent Hybrid (3 days office / 2 days WFH)
We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management delivering thoughtful sustainable and well-governed solutions across government healthcare education and critical environments. We are known for our collaborative culture strong safety focus and commitment to creating reliable compliant workplaces that support community outcomes.
Purpose of the Role
As part of a newly awarded state-wide government services contract this newly created Vendor Compliance Administrator role plays a vital part in ensuring subcontractors operate safely compliantly and in line with contractual statutory and BGIS requirements.
Working closely with Operations HSEQ and commercial teams you will manage contractor compliance oversee vendor panel quoting processes and maintain high-quality compliance records. This role suits someone who enjoys creating clarity supporting safe work practices and strengthening governance through strong systems and relationships.
Key Responsibilities
- Manage end-to-end subcontractor compliance processes using BSAFE and BGIS Connect
- Verify licences qualifications insurances SWMS permits and mandatory certifications
- Ensure subcontractors meet all prequalification and ongoing compliance requirements
- Coordinate and manage the vendor panel quote process to support compliant value-for-money outcomes
- Work closely with HSEQ and Operations teams to support safe site practices
- Maintain audit-ready contractor records compliance trails and reporting documentation
- Track and report contractor compliance status risks and gaps using Power BI
- Support site audits safety inspections and non-conformance processes
- Assist with subcontractor onboarding and provide guidance on systems and compliance expectations
Education Experience & Skills
Essential:
- Experience in contractor onboarding compliance assurance or subcontractor verification
- Understanding of safety management systems risk controls and compliance frameworks
- High attention to detail with strong organisational and follow-through skills
- Clear supportive communication and stakeholder engagement capability
- Confidence working with digital systems and data to manage compliance outcomes
- Willingness to learn and adapt within a structured regulated environment
Desirable:
- Experience using BSAFE BGIS Connect or similar compliance platforms
- Exposure to FM construction or other regulated service environments
- Experience using Power BI Power Automate or workflow automation tools
- Interest in improving processes through digital uplift and continuous improvement
Workplace Flexibility
This role is based in BGIS Melbourne CBD office close to public transport. A hybrid working arrangement (3 days office / 2 days WFH) is available post probation. Occasional additional hours or site visits may be required to support operational and compliance needs.
Why Join BGIS
Key Benefits Include:
AFR Best Places to Work 2024 & 2025
Winner of Inspiring Workplaces Award 2025
Endorsed by WORK180 as an employer of choice for women
Recognised by WORK180 as a Top 5 Employer for career development
Health and wellbeing benefits including EAP and wellness programs
Career progression through secondments and internal mobility
Two paid volunteer days annually
Inclusive values-led culture with strong community impact
BGIS employs over 12000 people globally and manages more than 50000 assets across diverse and essential environments.
How to Apply
If you are a detail-focused compliance professional who enjoys supporting safe work practices building positive contractor relationships and contributing to strong governance outcomes we would love to hear from you.
BGIS is an equal opportunity employer and strongly encourages applications from women Aboriginal and Torres Strait Islander peoples LGBTQ+ individuals and people from culturally diverse backgrounds.
Eligibility
Applicants must have full working rights in Australia.
Apply Now
Be part of a workplace that values safety clarity inclusion and continuous improvement.
Required Experience:
Unclear Seniority
Key Skills
- Risk Management
- Data Entry
- Vendor Management
- Mobile Devices
- Workers' Compensation Law
- Automotive Diagnostics
- Live Chat
- Merchandising
- Contract Management
- Contract Negotiation
- Cash Handling
- negotiation
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
