Academy Administrator
Share
Job Location:
Renton, WA - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title:Academy Administrator
Department: Seattle Reign Academy
Reports To: Director of Operations
Employment Type:Part-TimeHourly
FLSA Status: Non-Exempt
Role Type:100% Individual Contributor
Rate:$21.65/hr
OUR CLUB
Seattle Reign FC are entering an exciting new era in the pursuit of excellence and a commitment to growth on and off the pitch. The club has forged a rich history of performance while connecting deeply with the community. We are continually pushing the boundaries of whats possible while fostering an inclusive culturechampioning causes and building community connections to expand our reach and impact. Each match is an opportunity to bring together our community celebrating our resilience inclusivity and a commitment to excellence. United in professional dedicationwe are a club united in its vision of progress and greatness.
POSITION SUMMARY
The Academy Administrator supports the day-to-day execution of all non-socceractivities for Seattle Reign Academy. This role ensures the smooth operation of programs bymanaging logistics coordinating communication and providing administrative support acrossall teams and events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Registrar
- Manage player and team registrations across multiple platforms (e.g. GotSport Girls Academy US Club Soccer).
- Oversee league and tournament registrations ensuring all deadlines and eligibility requirements are met.
- Maintain accurate rosters waivers and compliance documentation for all teams/players/staff.
- Serve as a point of contact for families regarding registration questions forms and documentation.
- Ensure all player records are organized and in compliance with league and club standards.
- Onboard new staff and players according to protocols
Role Breakdown: Youth Programming 50%; Elite Academy 50%
Total Hours Per Week: 5
Scheduler
- Create update and maintain the Academys master training calendar ensuring alltraining sessions games and events are accurately scheduled.
- Coordinate field reservations and scheduling with coaches staff and partner facilities.
- Oversee game day logistics including referee assignments video coordination andequipment setup.
- Manage and maintain operational platforms such as TeamSnap & GotSport ensuring allschedules rosters and team information remain current.
- Serve as the main point of contact for schedule-related inquiries providing timelycommunication and updates to staff players and families.
Role Breakdown: Youth Programming 50%; Elite Academy 50%
Total Hours Per Week: 5
Travel Coordinator
- Assist with team travel arrangements including hotel bookings flights and rental carsfor Academy teams and a travel master list to track itineraries rooming lists and travel budgets.
- Manage team travel billing and reconciliation including projecting trip costs in advancesetting up player billing prior to travel and reconciling actual expenses post-trip to issueaccurate final invoices to each traveler.
- Coordinate with coaches and team managers to confirm travel logistics and schedules.
- Support players families and staff with travel information reimbursements andchanges.
- Collaborate with Operations staff to ensure smooth travel-day execution fortournaments and showcases.
Role Breakdown: Youth Programming 90%; Elite Academy 10%
Total Hours Per Week: 5
Uniform/Equipment Coordinator
- Coordinate all aspects of the Academys uniform ordering process includingcommunicating with to ensure uniform ordering is ready to go upon thestart of the season
- Manage gear & equipment order for coaches at the beginning of the season
- Maintain accurate inventory records to ensure sufficient stock levels for the season.
- Communicate clearly with families and staff regarding uniform procedures & deadlines
Role Breakdown: Youth Programming 50%; Elite Academy 50%
Total Hours Per Week: 1
QUALIFICATIONS
- Previous experience in an administrative role / office environment.
- Proficiency in Microsoft Office (Word Excel PowerPoint)
- Demonstrated ability to develop and maintain positive cross-functional relationships with internal and external stakeholders
- Team player who is willing to jump in to support.
- Ability to multi-task to deliver thorough work outcomes.
- Excellent verbal and written communication skills as well as the ability to effectively present information.
- High degree of discretion and confidentiality.
- A curiosity for learning to take on new challenges and further personal knowledge.
WORK ENVIRONMENT
- This is a hybrid position working remote and in-person from the Reign FC training facility in Tukwilla WA
- Must be able to work a flexible schedule including evenings weekends and holidays as needed.
- Must reside within Washington state upon date of hire.
- Must be able to facilitate own local travel.
- Must be eligible to work in the US without sponsorship
- Responsibilities include regular work outdoors and may require standing on feet for long periods of time as well as some lifting of up to 20 pounds.
OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
We are committed to fostering a diverse and inclusive workplace where every employee is respected valued and supported. We celebrate our diverse work environment and welcome team members of all backgrounds and perspectives. To that end if you do not meet every job requirement listed we still encourage you to apply. We believe your relevant experience and expertise will help us become a high-performing best-in-class workplace for all. Women gender-nonbinary people of color LGBTQIA people and people with disabilities are encouraged to apply.
The physical demands reflected in the duties and work environment herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. If youd like to request an accommodation in the application or interview process please do so by emailing the People & Culture Team.
In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
PRIVACY POLICYBy clicking Submit Application you agree to the terms of the MLS Privacy Policy.
Required Experience:
Unclear Seniority
Key Skills
- Hadoop
- Microsoft Windows Server
- Windows
- Apache
- Linux
- SAN
- Shell Scripting
- System Administration
- Administrative Experience
- Scripting
- Oracle
- Troubleshooting
About Company
Welcome to Seattle Reign FC's official website! Get the latest news, schedules, and scores, and join us in supporting the team's mission to empower and inspire the next generation of athletes. Buy tickets and merchandise, explore our community partnerships, and learn more about Reign ... View more
