Manager, Executive & Board Operations
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Job Location:
Arlington, TX - USA
Yearly Salary:
USD 75000 - 80000
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
*This is a hybrid position based out of our headquarters in Arlington VA. The ideal candidate resides in the Washington D.C. metro area*
Reporting to the Vice President Strategic Convenings and Learning Initiatives we are seeking a highly organized professional to provide comprehensive administrative support to our Chief Executive Officer and C-Suite leadership team while playing a critical role in governance operations and board relations. The ideal candidate will support the CEO and senior leadership team and help facilitate communications on behalf of leadership and the Board of Trustees. Office presence is required during key meeting days and executive events. Flexibility to work remotely throughout the week based on business needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Executive Support
Calendar & Scheduling Management
- Manage CEOs complex calendar prioritizing meetings and optimizing time allocation.
- Coordinate internal and external meetings for the CEO and C-Suite team including board meetings international meetings and conferences.
- Ensure meeting materials are attached to invitations and coordinate follow-up communications
- Support coordination of C-suite participation in large-scale internal and external meetings
- Plan and book comprehensive travel arrangements for CEO and C-suite (as needed) including flights accommodation and ground transportation.
- Create detailed travel itineraries with meeting schedules contact information and logistics.
- Coordinate international travel requirements including visas and documentation.
- Ensure travel preferences and loyalty program benefits are maximized.
- Perform advanced and confidential administrative duties exercising judgment discretion and professionalism within organization policies and practices.
- Serve as principal point of contact between CEO and internal/external stakeholders.
- Screen and prioritize incoming communications calls and requests.
- Facilitate seamless communication between the executive suite and internal departments demonstrating leadership to maintain credibility trust and support with senior management staff.
Board Operations
- Support Board of Trustees meetings through preparation of agendas materials and documentation and ensure timely follow-up on board actions.
- Support board committee logistics and operations as well as strategic planning reporting by coordinating scheduling preparing materials maintaining governance processes and ensuring accurate timely data and documentation.
- Facilitate effective engagement with the Board of Trustees and committees by supporting communication relationship management and responsiveness to board needs.
- Monitor compliance with internal governance standards.
- Support board development efforts including onboarding and education and contribute to the continuous improvement of governance practices.
- Bachelors degree preferred or equivalent professional experience.
- Three years or more of high-level complex executive administration work experience at VP or higher level.
- Previous experience supporting C-Level executives strongly preferred.
- Occasional travel may be required to support CEO at off-site meetings or events.
- Experience with board support governance or strategic planning preferred
- Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrates proactive approaches to problem-solving with strong decision-making capability.
- Proficient in desktop applications such as Adobe MS Word Excel PowerPoint and email messaging tools.
- Experience with calendar management expense management and travel booking systems.
- Comfortable with video conferencing platforms and virtual meeting coordination.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Experience and interest in internal and external communications partnership development and operations.
- Ability to travel on Association business when required.
The ALS Associations pay range for this positionis$75000 - $80000 annually.
The ALS Association has compensation ranges for various work locations throughout the United States allowing us to compensate employees competitively and consistently in diverse geographic markets. The above-listed listed range shows prospective compensation for this role; the appropriate range will be established by what is eventually determined to be the candidates primary work location. Various factors including the complexity and significance of the role job duties/requirements relevant experience and abilities and primary work location determine individual compensation. Compensation ranges are evaluated and typically adjusted on a regular basis. Offers are made within the compensation range that is in effect at the time of the job offer.
The Association may at its discretion offer merit-based increases tied to individual performance. The benefits listed may differ depending on employment status with the Association. Healthcare benefits a 401(k) plan with employer match short-term and long-term disability coverage basic life insurance well-being benefits paid time off and several paid holidays are available to Association employees among other benefits.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law.
The ALS Association endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
The ALS Association highly encourages their employees to be fully vaccinated as considered per the CDC guidelines with the COVID-19 vaccination. Requirements to have or obtain a COVID-19 vaccination may be applicable by state local and other federal orders or applicable lawful requirements by third-party clinics vendors or events attended on ALS Association business. If applicable proof of vaccination will be required unless approved for a legally required exemption by The ALS Association.
Required Experience:
Manager
Key Skills
- Time Management
- Diplomatic Skills
- Risk Management
- Influencing Skills
- Organizational Skill
- Accounting & Finance
- Strategy Management
- People Management
- Industril Knowledge
- Communication
- Negotiation Skills
- Strategic Thinking Skills
- Leadership Skill
- Problem Solving Skills
- Regulatory&Governance
