Operations and Engagement Coordinator, Dean's Office, College of Engineering and Computer Science UT Chattanooga

The Operations and Engagement Coordinator plays a central role in supporting the daily operations of the Deans Office serving as the first point of contact for visitors and assisting with a wide range of administrative event and alumni engagement activities. This position performs routine welldefined tasks under standard policies and procedures referring complex issues to the supervisor as needed.

Front Desk & Administrative Support

• Serves as the primary point of contact for visitors students faculty and staff.
• Responds to incoming calls emails and mail; routes inquiries appropriately.
• Maintains office supplies; coordinates with vendors as needed.
• Assists with scheduling meetings preparing materials and supporting college leadership.
• Coordinates travel conference registrations and expense reports for the Dean and Associate Dean.
• Assists with mailings and prepares Deans List notifications and awards each semester.
• Supports recordkeeping and preparation needs for external reviews.

Event & Program Coordination

• Plans and manages daytoday logistics for CECS events and programs.
• Develops event schedules participant lists and progress tracking documentation.
• Plans and executes advisory board meetings showcases recognition ceremonies and other collegewide events.
• Coordinates catering venue setup AV needs communications and event publicity.
• Oversees student workers and volunteers during events.
• Monitors event budgets and ensures adherence to fiscal guidelines.
• Maintains the Deans Office kitchen storage spaces and conference room.
• Collaborates with the College Budget Manager to ensure timely preparation and submission of budget reports.

Alumni Relations

• Serves as the CECS liaison for alumni engagement efforts.
• Maintains and updates the alumni contact database in partnership with Advancement.
• Assists in planning alumni events networking opportunities and outreach initiatives.
• Supports alumni communications including newsletters social media posts and spotlight features.
• Collects and analyzes data on alumni engagement events and office activities.

Knowledge Skills and Abilities

• Knowledge of administrative procedures office operations and standard computer applications.
• Knowledge of customer service practices and effective frontoffice operations.
• Skill in verbal and written communication to interact effectively with diverse constituents.
• Skill in organizing work managing multiple tasks and maintaining accurate records.
• Skill in gathering and compiling information and preparing reports.
• Ability to use discretion and maintain confidentiality when handling sensitive matters.
• Ability to problemsolve routine issues and refer nonroutine matters appropriately.
• Ability to work effectively with students staff faculty alumni and community members.

• Knowledge of event planning and coordination practices.

• Skill in creating promotional materials and supporting outreach initiatives.

• Ability to provide work direction to student workers in event or program settings.

Review of applications will begin January 27 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration

Required:

• Associates degree
• Four (4) years of relevant experience

Preferred:

• Bachelors degree

Work Location:

• University of Tennessee Chattanooga TN Campus
• This is a fully on-site position.

Compensation and Benefits:

• UT Market Range: MR06
• Anticipated hiring salary: $21.63/hr
• Find more information on theUT Market Range structure
• Find more information onUT Benefits