Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being fostering self-sufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information please visit today!
Summary Statement
The Executive Assistant will support DSAMH Office of the Director and/or Bureau Chiefs at the discretion of the Division Director. Duties will include administrative tasks fiscal and operational support. coordination of meetings tracking of tasks and supplies for the Division.
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive employees can complete job duties of a similar kind not specifically listed here.
- Represents the agency on behalf of a top-level executive by interacting with internal and external executives and other leadership the Office of the Governor legislators special interest groups the media council/commission members state/federal contacts and the public.
- Responds to inquiries and complaints and explains policies procedures regulations and the agencys position on issues to resolve problems and receives and disseminates directives.
- Provides guidance and consultation to officials employees and the public on policy questions and administrative matters and keeps the executive informed of sensitive issues and potential problems.
- Screens and prioritizes the executives mail including intradepartmental mail; disseminates oversees and follows-up on correspondence to be prepared by others for signature; composes and signs correspondence or composes replies for the executives signature.
- Recommends improvements to operating practices policies and procedures to ensure smooth and efficient office operation.
- Maintains the executives daily engagement calendar screens requests for appointments and notifies the executive of action taken.
- Arranges staff board committee commission and other meetings conferences hearings travel press releases and similar activities.
- Collects compiles and rearranges materials and pertinent information based on priorities and consultation with the executive.
- Plans coordinates and directs office activities and/or special projects. Researches compiles and evaluates data for studies reports and special assignments.
- Prepares and formats official documents correspondence and reports containing technical terminology and confidential or sensitive information.
- Maintains personal confidential and follow-up files.
- May supervise two or more merit full time positions. The elements of supervision include performing the following on a regular and continuing basis: planning assigning reviewing evaluating coaching training disciplining and recommending hire termination and promotion.
- Performs other related duties as required.
Job Requirements
JOB REQUIREMENTS for Executive Assistant
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
- Two years experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
- Two years experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
- Two years experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
- One year of experience in providing guidance and consultation to management customers and others on administrative matters.
Conditions of Hire
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.
DHSS does not provide employment-based sponsorship.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and
resume are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and
resume to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
IC
IntroductionMake a Difference with DHSSOur mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being fostering self-sufficiency and protecting vulnerable populations. We prioritize personal and family inde...
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being fostering self-sufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information please visit today!
Summary Statement
The Executive Assistant will support DSAMH Office of the Director and/or Bureau Chiefs at the discretion of the Division Director. Duties will include administrative tasks fiscal and operational support. coordination of meetings tracking of tasks and supplies for the Division.
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive employees can complete job duties of a similar kind not specifically listed here.
- Represents the agency on behalf of a top-level executive by interacting with internal and external executives and other leadership the Office of the Governor legislators special interest groups the media council/commission members state/federal contacts and the public.
- Responds to inquiries and complaints and explains policies procedures regulations and the agencys position on issues to resolve problems and receives and disseminates directives.
- Provides guidance and consultation to officials employees and the public on policy questions and administrative matters and keeps the executive informed of sensitive issues and potential problems.
- Screens and prioritizes the executives mail including intradepartmental mail; disseminates oversees and follows-up on correspondence to be prepared by others for signature; composes and signs correspondence or composes replies for the executives signature.
- Recommends improvements to operating practices policies and procedures to ensure smooth and efficient office operation.
- Maintains the executives daily engagement calendar screens requests for appointments and notifies the executive of action taken.
- Arranges staff board committee commission and other meetings conferences hearings travel press releases and similar activities.
- Collects compiles and rearranges materials and pertinent information based on priorities and consultation with the executive.
- Plans coordinates and directs office activities and/or special projects. Researches compiles and evaluates data for studies reports and special assignments.
- Prepares and formats official documents correspondence and reports containing technical terminology and confidential or sensitive information.
- Maintains personal confidential and follow-up files.
- May supervise two or more merit full time positions. The elements of supervision include performing the following on a regular and continuing basis: planning assigning reviewing evaluating coaching training disciplining and recommending hire termination and promotion.
- Performs other related duties as required.
Job Requirements
JOB REQUIREMENTS for Executive Assistant
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
- Two years experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
- Two years experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
- Two years experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
- One year of experience in providing guidance and consultation to management customers and others on administrative matters.
Conditions of Hire
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.
DHSS does not provide employment-based sponsorship.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and
resume are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and
resume to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
IC
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22 hours ago
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