Executive Assistant to CEO (Personal + Business Support)
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Univacity Ltd. is hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs. Youll help keep the CEO organized focused and moving fastowning schedules communications follow-ups and operational details with high accuracy and discretion.
This role is ideal for someone who is detail-oriented sharp calm under pressure and exceptionally organized with strong communication skills and comfort working with modern tools.
Key Responsibilities
Executive Support
Manage daily calendar: scheduling rescheduling confirmations and agenda preparation
Book meetings and calls; coordinate across multiple time zones
Track priorities deadlines and deliverables; send reminders and follow-ups
Prepare meeting briefs notes action items and follow-through
Communication & Admin
Manage inbox: triage respond on behalf of CEO draft professional emails
Maintain documents reports and templates (Docs/Word)
Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting
Keep CRM updated and accurate; support business development workflows
Execution & Errands
Support execution of executive tasks and light operations
Run occasional personal errands and logistics (as needed)
Coordinate travel bookings and reservations (if required)
What Were Looking For
Highly detail-oriented with strong ownership and follow-through
Soft-spoken professional and emotionally intelligent communicator
Excellent time management and ability to prioritize independently
Strong writing skills (email drafting documents summaries)
Comfortable with analytics/tracking and reporting
Requirements
Required Skills / Tools
Google Workspace or Microsoft Office (Docs/Word Sheets/Excel Calendar)
Spreadsheets: formulas filters structured tracking
CRM experience (HubSpot Zoho Salesforce or similar)
Tech-savvy: learns tools quickly sets up workflows uses reminders/automation
Basic understanding of business development processes is a plus
Nice to Have
Previous experience as an Executive Assistant / PA to a founder or C-level leader
Experience with meeting minutes client coordination and pipeline follow-up
Familiarity with tools like Notion Trello/Asana Slack Zoom/Meet
Working Style / Expectations
High confidentiality and discretion
Strong responsiveness during working hours
Proactive: spots issues before they become problems
Organized and consistent in documenting tasks and updates
Company Industry
IT Services and IT Consulting
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
